Procurement Operations Specialist

Our Client, an EV Manufacturer company, is looking for a Procurement Operations Specialist for their Southfield, MI/ Hybrid location.


Responsibilities:

• Purchase Order Administration:
• Create, process, and manage purchase requisitions and purchase orders in Coupa and SAP.
• Convert approved requisitions into executable purchase orders while ensuring compliance with company purchasing policies.
• Process standard direct POs, tooling POs, engineering development orders, prototype orders, and production-related purchasing transactions.
• Support purchase contract creation, revisions, scheduling agreements, releases, and amendments.
• Monitor open purchase orders and follow up on approvals, receipts, invoicing, and PO closures.
• Procurement Transaction Support:
• Serve as the primary resource for day-to-day procurement transactions and system activities.
• Validate purchasing data accuracy, account assignments, WBS elements, cost centers, pricing, and approval routing.
• Assist Global Supply Managers with PO maintenance, change orders, supplier onboarding documentation, and purchasing system requirements.
• Support invoice reconciliation and resolution of procurement-related discrepancies.
• Cross-Functional Coordination:
• Work closely with Supply Chain, Engineering, Finance, Manufacturing, and Program Management teams to understand purchasing requirements and execute transactions.
• Coordinate with suppliers to obtain required documentation and resolve procurement administrative issues.
• Escalate transaction delays, approval bottlenecks, and system issues to appropriate stakeholders.
• Reporting & Compliance:
• Maintain procurement records and documentation in accordance with company policies.
• Generate reports related to open POs, aging approvals, spending activity, and transaction status.
• Ensure adherence to procurement governance, delegation of authority requirements, and purchasing controls.
• Support internal and external audit requests related to procurement transactions.
• Process Improvement:
• Identify opportunities to improve procurement transaction efficiency and data quality.
• Support ongoing system enhancements and process automation initiatives within Coupa and SAP.

• 3+ years of experience in Procurement Operations, Purchasing, Supply Chain Operations, or related fields.
• Advanced experience processing purchase requisitions and purchase orders within Coupa.
• Advanced experience using SAP for procurement transactions.
• Strong understanding of:
• Purchase Orders (POs)
• Purchase Requisitions (PRs)
• Purchase Contracts
• Scheduling Agreements
• Invoice Processing
• Supplier Master Data
• Proven ability to manage high transaction volumes with exceptional accuracy.
• Strong proficiency in Microsoft Excel.
• Excellent organizational and communication skills.
• Ability to work independently with minimal supervision.
• Preferred Qualifications:
• Experience in automotive or manufacturing environments.
• Familiarity with tooling, prototype, engineering development, and production purchasing activities.
• Experience supporting Global Supply Managers, Buyers, or Category Managers.
• Knowledge of procurement compliance and approval workflows.
• Experience with Coupa implementation or system transition activities.
• Success Measures:
• Process procurement transactions accurately and on time.
• Eliminate administrative bottlenecks impacting Supply Chain execution.
• Reduce PO cycle times and approval delays.
• Maintain high data quality within Coupa and SAP.
• Enable GSMs to focus on strategic sourcing, negotiations, supplier management, and commercial activities.

• Health Benefits
• Referral Program
• Excellent growth and advancement opportunities