Front Desk Receptionist

About the Firm

Ferrari & Associates is a boutique law firm in the heart of Washington, D.C., practicing exclusively in U.S. economic sanctions law and matters before the U.S. Department of the Treasury's Office of Foreign Assets Control (OFAC). We are a close-knit team of about a dozen attorneys and professionals, and we handle some of the most complex sanctions matters in the country. The office runs on people who take ownership of their work.

The Role

We are hiring a full-time, in-person Receptionist to be the first point of contact for our clients, visitors, and callers, and to keep our office at 655 15th Street NW running smoothly. This is a front-desk and office-support position. It is not a paralegal or executive assistant role. We are looking for someone who will enjoy being the face and voice of the firm, keeping our work suite organized, and supporting a busy legal team with the day-to-day.

Our team works in the office Monday through Thursday, and the Receptionist is on site those days from 9 a.m. to 5:30 p.m. The position is four days per week.

What You Will Do

1. Greet clients and visitors, manage the front desk and reception area, and coordinate building access for guests.
2. Answer and route calls on the firm's main line, take accurate messages, and handle general inquiries with discretion.
3. Receive, log, and distribute mail and packages; prepare outgoing certified mail and FedEx, UPS, and DHL shipments; and pick up deliveries from the building mailroom.
4. Reserve and prepare conference rooms for client meetings, including refreshments and materials, and keep them meeting-ready.
5. Order and maintain office supplies, coffee, snacks, and beverages, and keep the kitchen and common areas stocked and tidy.
6. Serve as the day-to-day contact for building management and office vendors, including copier service, phones, parking, key fobs, and keys.
7. Provide scheduling and calendar support to the legal team, including coordinating candidate interviews and firm events.
8. Assist with light administrative work as needed, such as document preparation, invoice processing, PTO tracking, and new matter intake steps like conflict checks in Clio. We will train you on our systems.

What We Are Looking For

1. Zero to three years of experience in a receptionist, front-desk, or administrative role, ideally in a law firm or professional services office.
2. A polished, professional manner in person, on the phone, and in writing.
3. Reliability and punctuality. The front desk has to be covered every morning.
4. Strong organization and the ability to keep several small tasks moving without losing track of any of them.
5. Discretion in handling confidential information. Our clients' matters are sensitive.
6. Comfort with Microsoft Office 365 and Google Workspace. Experience with Clio and Egnyte is a plus, not a requirement.
7. Authorization to work in the United States.

Compensation and Benefits

The salary range for this position is negotiable per year, depending on experience. The firm offers health insurance, a 401(k) plan, and paid time off.

How to Apply

Send a resume and a short cover note to View email address on click.appcast.io and View email address on click.appcast.io with "Receptionist" in the subject line. Candidates selected for interviews will meet with the firm's Managing Shareholder and Director of Operations.

Equal Opportunity Employer

Ferrari & Associates is committed to diversity and inclusion. We welcome applicants from all backgrounds and do not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, or military service.