AP/AR Specialist

Accounting Clerk

The Accounting Clerk provides support to the accounting department by performing routine financial and administrative tasks. This position is responsible for maintaining accurate financial records, processing invoices and payments, reconciling accounts, and assisting with day-to-day accounting operations.

Key Responsibilities

• Process accounts payable and accounts receivable transactions.
• Enter invoices, payments, receipts, and other financial transactions accurately into the accounting system.
• Match invoices with purchase orders and supporting documentation.
• Prepare and process customer invoices and statements.
• Post and apply customer payments.
• Reconcile bank, credit card, customer, and vendor accounts.
• Monitor overdue invoices and perform collections activities
• Process expense reports for employees
• Research and resolve discrepancies in financial records and transactions.
• Assist with check runs, electronic payments, and other payment processing.
• Maintain organized and accurate accounting files and documentation.
• Assist with month-end and year-end closing procedures.
• Prepare routine financial reports and account reconciliations.
• Respond to vendor and customer inquiries regarding invoices, payments, and account balances.
• Assist with audits by gathering requested financial records and documentation.
• Maintain historical records of invoices, payments, receipts and reports by scanning and saving documents
• Maintain confidentiality of financial and company information.
• Perform general administrative and accounting duties as assigned.

Qualifications

• High school diploma or equivalent required; accounting coursework or an associate degree preferred.
• 12 years of accounting, bookkeeping, or clerical experience preferred.
• Basic understanding of accounting principles and financial procedures.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Good written and verbal communication skills.
• Proficiency with Microsoft Office, particularly Excel.
• Experience with accounting software or ERP systems preferred.
• Ability to prioritize tasks and meet deadlines.
• Ability to work independently and effectively as part of a team.

Key Skills

• Accounts payable and accounts receivable
• Data entry
• Invoice processing
• Payment processing
• Account reconciliation
• General bookkeeping
• Microsoft Excel
• Accounting software/ERP systems
• Recordkeeping
• Attention to detail
• Organization and time management

The Accounting Clerk works on-site in an office environment and regularly uses computers and accounting systems. The position requires accuracy, confidentiality, and the ability to manage multiple accounting tasks while meeting established deadlines.

Compensation, benefits, work schedule, and other employment details will be based on the company's policies, position requirements, and the candidate's qualifications and experience.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER We strive to create and maintain an inclusive and diverse workforce where everyone feels valued, respected, and included. We consider applicants for all positions without regard to age, race, color, religion, creed, sex, national origin, disability, sexual orientation, citizenship, veteran status, gender identity, or any other legally protected status. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of a job.