Executive Assistant

Job Description

Job Description

We are looking for a proactive Executive Assistant to support leadership in Arlington, Virginia through a Contract engagement. This position is ideal for someone who combines strong administrative judgment with a service-oriented approach when working with executives, board members, and visitors. The right candidate stays ahead of shifting priorities, manages sensitive details with discretion, and keeps daily operations running smoothly in a fast-paced environment.

Responsibilities:
• Oversee complex executive calendars, aligning meetings, priorities, and schedule changes with accuracy and sound judgment.
• Arrange domestic and international travel, including itineraries, bookings, and related logistics to ensure seamless trips.
• Coordinate meeting logistics for leadership and executive gatherings, preparing schedules, materials, and follow-up details as needed.
• Serve as a detail-focused point of contact for board members, guests, and internal stakeholders, creating a welcoming and organized experience.
• Anticipate administrative needs, resolve scheduling conflicts, and address issues before they disrupt business activities.
• Manage multiple requests simultaneously while maintaining attention to detail, responsiveness, and a high standard of execution.• At least 3 years of experience in an Executive Assistant or comparable administrative support role.
• Demonstrated success managing busy calendars and adjusting to changing priorities in a fast-moving setting.
• Hands-on experience booking and coordinating travel arrangements for senior leaders.
• Strong organizational skills with the ability to handle several concurrent tasks without losing accuracy.
• Strong communication skills and an effective presence when interacting with executives, board members, and visitors.
• Proven ability to work independently, use sound judgment, and take initiative to solve problems proactively.