Assistant Property Manager

Position Summary The Assistant Property Manager assists with the day‑to‑day functions of the property management department, supporting the Property Manager and serving as a liaison between tenants and the Property Manager for maintenance and tenant issues. Working Conditions Indoor and outdoor work, walking, standing, sitting, hearing, bending, crouching. Employee may be subject to moderate noise, extreme temperatures and hazardous conditions. Use of personal computing equipment, telephone, multi‑functioning printer and calculator. Manual dexterity, ability to lift up to 10 pounds. May be required to travel to and from meetings, properties and other business related events. Essential Functions Creates and maintains accurate tenant and vendor files and updates as needed Administers tenant invoicing and rent collection procedures Reviews and prepares invoices for payment Utilizes a tenant request and PM work order system to administrate day‑to‑day operations Communicates effectively with Commercial Property Manager and team on any issues that may arise with any building, tenant or vendor Handles phone calls from vendors and tenants, responding to their needs in a timely manner Provides timely and quality customer service when working with all tenants, vendors and contractors Proactively addresses all items, needs and issues that may arise Meets with vendors and contractors in the field, proactively handling issues and overseeing their work Orders products from various vendors and oversees installations Completes monthly property observation reports Maintains all commercial financial and tenant information as needed Creates and maintains all Tenant Lease Abstract Files. Forwards files to finance team when changes occur Creates Vendor/Owner Contracts, obtaining signatures, W-9 and insurance information Qualifications / Experience HS Diploma or GED; some college Familiarity with Yardi a plus Minimum of 3 years experience in property management or property management accounting Proficiency in Word and Excel Knowledge of commercial property management and administrative procedures, including general facilities, services, maintenance, repairs and construction License / Certifications Must have current class C Driver license #J-18808-Ljbffr