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Executive Administrative Coordinator

MaineHealth

MaineHealth is seeking an Administrative Specialist III to coordinate daily activities of the department and support multiple executives. The role involves preparing correspondence, reports, and documents, arranging travel, and managing calendars and budgets. The position requires four years of administrative support experience and advanced Microsoft Office skills. Flexible work options and comprehensive benefits are offered where applicable. #J-18808-Ljbffr

Vacancy posted 1 day ago
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