Project Manager

Title: Project Manager/ Senior IIS and Grants Manager


Location: King Of Prussia, PA Hybrid (3 days onsite/week required; onsite days are flexible)
Duration: Contract 6+ months


Interview Process: First round interviews will be virtual with team members, and Second round interviews will be onsite


Job Description:


Key Responsibilities:


1) IIS & Grants Operations (Primary Focus)

• Lead end-to-end coordination of IIS and grants processes, including intake, review cycles, governance forums, and milestone tracking.
• Ensure strong alignment of IIS and grants activities with medical strategy and organizational priorities.
• Standardize and harmonize processes across legacy organizations, supporting integration and consistency.
• Oversee governance cadence, including review committee planning, documentation, and decision tracking.
• Ensure operational readiness through adherence to SOPs, complete documentation, and effective cross-functional handoffs.

• Partner with Finance to plan, track, and reconcile IIS and grants budgets.
• Identify and communicate financial variances, risks, and opportunities while maintaining audit-ready documentation.
• Develop and maintain integrated project plans and milestone trackers (e.g., Gantt schedules) for IIS and grants portfolio activities.
• Monitor progress against timelines, proactively mitigate risks, and provide regular status updates and dashboards.

• Ensure all IIS and grants processes meet internal SOPs, policies, and external regulatory requirements.
• Maintain audit- and inspection-ready documentation across all activities, including decisions, approvals, and financial tracking.
• Support SOP development, updates, and implementation aligned with evolving business needs.
• Drive continuous improvement initiatives, including process optimization, template standardization, and lessons learned.

• Build and maintain dashboards, trackers, and portfolio reporting tools (e.g Insights Modul, Excel-based trackers).
• Deliver clear, concise reporting on IIS and grants portfolio performance, including KPIs, risks, and mitigation strategies.
• Generate executive-ready summaries and insights to support data-driven decision-making for senior Medical Affairs leadership.

• Act as a central liaison across Medical Affairs, Finance, Compliance, Legal, and external partners.
• Translate operational updates into clear narratives for leadership, highlighting progress, risks, and decisions needed.
• Support change management initiatives related to IIS and grants processes, tools, and governance models.

• Bachelor's degree required. Advanced degree and/or PMP or equivalent project management certification desirable.
• 8-10+ years of relevant experience in pharma/biotech within Medical Affairs operations, clinical/medical program management, or closely related functions in a global, matrixed setting.
• Demonstrated experience managing IIS and/or medical grants processes, including governance and compliance requirements.
• Proven ability to lead cross-functional initiatives without direct authority.
• Proficiency and strong Excel/PowerPoint skills.
• Excellent communication and stakeholder engagement skills, with experience presenting to senior leadership.

• Process design/continuous improvement (templates, SOPs, training).
• Familiarity with international compliance regulations and requirements.

• No people management responsibilities.