Director of Facilities

Job DescriptionJob DescriptionJob Title: Director of FacilitiesOrganization: G&A Museum Operations Mantua LLC, operating at the Edelman Fossil Park & Museum of Rowan University in Mantua Township, NJPosition Overview: “Discover the Past. Protect the Future.” This is an opportunity to join a mission-driven organization dedicated to education, science, conservation, and visitor engagement. Reporting to the Senior Director of Administration and Finance, the Director of Facilities will serve as a key member of the Edelman Fossil Park & Museum’s team, with primary responsibility for strategic and operational leadership for the Edelman Fossil Park & Museum’s buildings, grounds, infrastructure, safety, security, and physical assets.This position will lead property repair and maintenance, landscaping, safety and compliance, janitorial services, vendor relationship management, and space management. The successful candidate will have demonstrated experience managing budgets and leading diverse teams of employees and contracted service providers and contracted staff including salaried maintenance staff, hourly maintenance staff, full-time and part-time janitorial staff, and contracted security and landscaping teams. The successful candidate will possess strong leadership, communication, and relationship management skills, along with a thorough understanding of building systems, safety regulations, and compliance requirements. Major Tasks and Responsibilities:1.Facilities Operations & Building MaintenanceProvide overall leadership and management of the museum’s facilities, building systems, infrastructure, and physical assets.Oversee the operation, preventive maintenance, repair, and replacement of all building systems, including HVAC, geothermal heat pump systems, electrical, plumbing, fire protection, security, access control, radio, and building automation systems.Develop and maintain a comprehensive preventive maintenance program utilizing a computerized maintenance management system (CMMS).Establish maintenance schedules, inspection protocols, and equipment replacement plans to maximize the reliability, efficiency, and useful life of facility assets.Serve as the museum’s primary representative for Rowan-controlled systems, including CCTV, access control, and associated hardware and staff/temporary access credentials.Coordinate specialized repairs and maintenance with contractors, engineers, manufacturers, and other qualified service providers.Maintain accurate records of equipment, warranties, service agreements, inspections, permits, and facility documentation.Ensure compliance with manufacturer specifications and warranty requirements.Perform and oversee general building maintenance and repairs, taking a hands-on approach when appropriate. 2. Grounds, Landscape & Fossil Park StewardshipOversee the maintenance and stewardship of the museum’s grounds, trails, gardens, landscapes, and outdoor visitor areas.Implement the Fossil Park’s regeneration and stewardship plan, in collaboration with the Chief Science Officer.Promote sustainable landscape management practices that prioritize native species, environmental stewardship, and compliance with applicable regulations.Oversee trail maintenance, landscaping, gardens, erosion control, invasive/unwanted plant management, and general grounds maintenance using organic and pesticide-free practices whenever possible.Maintain the fossil quarry pumphouse, water management infrastructure, and related systems in accordance with DEP permits. .Oversee snow and ice removal operations and other seasonal grounds maintenance.Coordinate contractors and staff responsible for specialized landscaping, tree care, snow removal, and grounds services. 3. Safety, Emergency Preparedness & Regulatory ComplianceServe as a senior leader responsible for ensuring the museum’s facilities and operations comply with applicable local, state, and federal safety requirements.Maintain compliance with applicable building, fire, environmental, OSHA, DEP, Soil Conservation, and other regulatory requirements and permits.Ensure required inspections, certifications, reporting, and permit renewals are completed accurately and on schedule.Develop, maintain, and periodically update the museum’s Emergency Action Plan (EAP).Coordinate emergency preparedness activities, including drills, training, evacuation procedures, severe weather response, and other emergency protocols.Serve as the museum's primary facilities contact during emergencies and participate in an on-call rotation to respond to significant facilities or safety issues, as required.Develop and administer the museum’s Hazard Communication Program in accordance with OSHA requirements, including maintaining Safety Data Sheets (SDS), required logs, training, and documentation.Oversee the museum’s third-party security contractor and ensure appropriate 24-hour site security coverage.Support the Director of Exhibitions, Experiences and Programming in maintaining required animal-related permits, inspections, and regulatory compliance.Support the Café Manager in maintaining compliance with applicable health, sanitation, and food safety requirements. 4. Sustainability & Environmental StewardshipPartner with the Chief Science Officer to advance the museum’s commitment to environmental sustainability and climate resilience.Develop and maintain facilities-related sustainability goals, metrics, and performance benchmarks.Identify opportunities to reduce energy and water consumption, operating costs, waste, and environmental impacts.Promote the use of environmentally responsible products, equipment, materials, and maintenance practices.Incorporate sustainability, biodiversity, and environmental stewardship into facilities planning and decision-making. 5. Cleaning, Sanitation & Site AppearanceOversee in-house cleaning operations and Ensure the museum maintains established standards for cleanliness, sanitation, safety, and overall appearance.Establish cleaning schedules, standards, quality-control procedures, and performance expectations.Ensure appropriate cleaning supplies, equipment, and resources are available to staff.Implement and maintain environmentally responsible cleaning practices.Coordinate cleaning and site-preparation requirements for special events, programs, and high-volume visitor periods. 6. Vendor, Contractor & Service ManagementDevelop and maintain strong relationships with contractors, vendors, consultants, and service providers.Solicit bids, evaluate proposals, negotiate contracts, and ensure the museum receives quality services at competitive prices.Manage service agreements, contracts, warranties, and vendor performance.Establish clear scopes of work, performance expectations, schedules, and deliverables for outside contractors.Monitor contractor performance and address deficiencies promptly.Maintain an up-to-date vendor and service-provider database, including contacts, contracts, warranties, insurance documentation, and service history. 7. Budget & Financial ManagementDevelop, manage, and monitor the annual facilities and grounds operating budget.Partner with Rowan University to develop long-term capital and asset-replacement plans for major building systems, equipment, infrastructure, and grounds.Identify opportunities to reduce operating costs without compromising safety, visitor experience, or facility performance.Monitor expenditures and ensure facilities operations remain within approved budgets.Evaluate lifecycle costs when making purchasing, maintenance, and replacement decisions.Provide leadership with recommendations regarding capital needs, deferred maintenance, and significant facility investments.