Payroll Specialist

Payroll Specialist

Responsible for processing biweekly payroll, auditing payroll data, calculating adjustments, maintaining payroll records, and preparing payroll-related reports. Serves as backup support for salaried and Canadian payroll processing.

Pay Rate: $22.00-$26.00 per hour. Hours of Work: 8:00 am to 4:30 pm. Location: 27402 72nd Ave S. Kent, WA 98032

This position consists of routine work assignments with occasional variations. Requires the ability to meet deadlines while maintaining a high level of accuracy and confidentiality. Requires strong problem-solving and conflict-resolution skills. Works under moderate supervision with established procedures and guidelines.

Requirements to be Considered for the Position:

• Application must be filled out completely by the applicant.
• Pass a pre-employment drug screen.
• Meet all the required essential job skills/experience.

Required Essential Job Skills/Experience:

• Minimum of three years of payroll processing experience preferred.
• Excellent data entry, 10-key, and mathematical skills.
• Proficient in Microsoft Excel and other business software applications.
• Ability to maintain confidentiality.
• Ability to communicate effectively with a diverse workforce.
• Ability to prioritize and meet deadlines.
• Detail oriented, organized, and capable of working independently.
• Knowledge of payroll compliance requirements, wage and hour regulations, and payroll tax practices.

Required Essential Job Functions/Duties:

• Payroll Processing: Perform end-to-end processing of multi-state biweekly payroll for hourly employees.
• Compliance & Tax Management: Ensure accurate calculation and withholding of federal, state, and local taxes, as well as voluntary and involuntary deductions (e.g., medical benefits, 401(k), court-ordered garnishments).
• System Maintenance: Manage, update, and troubleshoot employee data within the payroll system, including rate changes, new hire setups, terminations, and department transfers.
• Auditing and Reconciliation: Conduct routine pre- and post-payroll audits to verify hours, rate changes, and retro-pay calculations.
• Employee Support: Serve as the primary point of contact for payroll inquiries, resolve discrepancies promptly, and explain payroll deductions and tax-related matters in a professional and customer-focused manner.
• Reporting: Generate payroll, labor distribution, attendance, and related reports for management, Accounting, and Human Resources.
• Other duties: Perform other duties and special projects as assigned by the payroll manager.

Desirable Job Skills/Experience:

• Experience with an automated time collection system.
• Experience processing multi-union and multi-state payrolls for organizations with 250+ employees.
• Experience with Dayforce/Ceridian and DOS systems preferred.
• Strong written and verbal communication skills with the ability to communicate professionally via email, telephone, and in person.
• Familiarity with garnishment administration and payroll reporting requirements.

Benefits:

• Medical, Dental, and Vision insurance plans.
• Paid holidays and paid time off.
• Life insurance and short-term disability insurance.
• 401(k).

Job Accommodations: Considered on an individual basis.

Physical Requirements:

• This position requires the following in an 8-hour workday:
• Standing: 1 to 1 1/2 hours 2 hours
• Walking: 10 minutes Up to 2 hours
• Sitting: 1 hour 4-5 hours
• Movement of objects and strength required for this job:
• Lifting: Carrying:
• Up to 5 lbs: FREQUENTLY (34-66%) FREQUENTLY (34-66%)
• 6-10 lbs: OCCASIONALLY (1-33%) OCCASIONALLY (1-33%)
• 11-20 lbs.: OCCASIONALLY (1-33%) OCCASIONALLY (1-33%)
• 21-25 lbs.: OCCASIONALLY (1-33%) OCCASIONALLY (1-33%)
• 26-50 lbs.: OCCASIONALLY (1-33%) OCCASIONALLY (1-33%)
• 51-100 lbs.: NEVER NEVER
• Required repetitive use of hands:
• Simply Grasping: YES Pushing & Pulling: NO
• Fine Manipulating: YES
• Repetitive Actions/Movements Involving the Feet:
• Right Foot: NO Left Foot: NO Both: NO
• Worker Positions Required in the Performance of this Job:
• Climbing: OCCASIONALLY ( 1-33%) Balancing: NEVER
• Bending: OCCASIONALLY ( 1-34%) Stooping: OCCASIONALLY (1-34%)
• Kneeling: NEVER Crouching: OCCASIONALLY (1-34%)
• Crawling: NEVER Reaching: OCCASIONALLY (34-66%)
• Sensory Requirements:
• Talking and/or Hearing: YES
• Seeing: Acuity:
• Depth Perception: YES
• Field of Vision: YES
• Accommodation: YES
• Color Vision: NO
• Environmental Conditions That Are Found in the Work Site:
• PHYSICAL SURROUNDINGS: X Inside (75% of time)
• _ Outside (75% of time)
• _ Both (equal amounts)
• TEMPERATURE: _ Cold (enough to cause bodily discomfort)
• _ Hot (enough to cause bodily discomfort)
• _ Variations (sufficient to cause bodily reactions)
• WET: _ Contact with water and/or other liquids
• HUMID: _ Moisture content sufficient to cause bodily discomfort
• NOISE: _ Sufficient to require hearing protection
• VIBRATION: _ Sufficient to cause repeated motion or continuous shock
• HAZARDS: _ Risk of bodily injury present
• FUMES: _ Smoke or vapors resulting from combustion or chemical reaction
• ODORS: _ Toxic or non-toxic smells
• TOXIC CONDITIONS: _ Exposure to disabling fumes, dust, gases, vapors, mists or liquids that may cause bodily harm.
• DUST: _ Small particles that may cause occupational disease
• POOR VENTILATION: _ Exposure to drafts or insufficient movement of air