Senior Property Administrator

Overview Our client in Dallas, Texas has an immediate need for a Senior Property Administrator on a direct hire basis. Company Profile Professional and collaborative work environment Class A office property Long-term growth opportunities Senior Property Administrator Role The Senior Property Administrator provides comprehensive administrative support to property management, engineering, and security teams while ensuring exceptional service to tenants, vendors, and visitors. Serve as a primary point of contact for tenants, vendors, contractors, and visitors Coordinate tenant service requests, work orders, and building access requests Schedule freight elevator reservations and after-hours access Assist with tenant move-ins, move-outs, and construction-related activities Maintain tenant contact databases and emergency contact information Support tenant communications and building notices Coordinate property tours and visitor experiences Provide administrative support to property management, engineering, and security departments Maintain professional reception, lobby, and conference room areas Answer and route incoming calls and inquiries Coordinate meetings, conference room scheduling, and hospitality arrangements Prepare reports, correspondence, meeting agendas, and meeting minutes Process expense reports and maintain administrative records Coordinate travel arrangements and employee events as needed Assist with access control administration, including badge management and access requests Coordinate contractor access and security clearances Maintain vendor records and compliance documentation Manage Certificates of Insurance (COIs) for vendors, contractors, and tenants Coordinate purchase orders and vendor communications Maintain vendor and contractor databases Assist with vendor onboarding and contract administration Order office and operational supplies and monitor inventory levels Coordinate maintenance and service requests for office equipment Dispatch requests to engineering, security, and other departments Maintain organized electronic and physical filing systems Ensure management office areas remain organized and professional Assist with special projects and provide backup administrative support as needed Senior Property Administrator Background Profile Bachelor's degree preferred but not required Commercial real estate, property management, facilities, or office administration experience preferred Experience supporting engineering, building operations, or security teams is a plus Experience working within a Class A office environment preferred Strong customer service and tenant relations experience Advanced proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint Experience with property management software, work order systems, access control platforms, and database management preferred Excellent verbal and written communication skills Strong organizational and multitasking abilities Ability to prioritize multiple deadlines in a fast-paced environment Detail-oriented with strong follow-through and problem-solving skills Professional demeanor and ability to build relationships with tenants, vendors, and internal teams Ability to work independently while supporting a collaborative team environment Features and Benefits of Client 401(k) Paid Time Off Paid Parking Professional team environment Equal Opportunity Employer. Candidates must be authorized to work in the United States without sponsorship. The client cannot sponsor visas. Disclaimer: Sensitive and personal data will not be requested until a job offer is made and accepted. If you ever doubt the validity of our job postings, we encourage you to call one of our branch locations to verify the status on any job. #J-18808-Ljbffr Frontline Source Group - Nationwide Staffing & Executive Search