Bookkeeper

Job Title

Accounting Clerk

Education and Experience

Shall have a minimum of a high school diploma; completion of business and/or accounting classes is preferable. Shall have three or more years of bookkeeping/accounting and computer experience. Preference may be given to incumbent with two or more years of post-secondary education in a business and/or accounting field.

Qualifications

Incumbent must be able to satisfactorily perform each essential function of the position. When appropriate, reasonable accommodations will be provided to afford persons with disabilities an opportunity to perform the essential functions of the position. Incumbent must be able to provide a Criminal Background Check with results that adhere to Emanuel County Board of Education Policy GAK(1). Shall be able to demonstrate speed and accuracy in performing math computations and other accounting functions.

Performance Functions

Demonstrates the ability to: Prepare, enter, and record all disbursements and income to appropriate accounts. Maintain accurate and up-to-date filing system. Perform all data entry for purchasing, accounts payable/receivable, and payroll functions on the accounting system. Maintain accurate data for state interactive financial reports. Cooperate with and maintain a good relationship with all other school system employees. Maintain and verify all accounting spreadsheets.

Specific Responsibilities

Reconcile monthly bank statements; handle all cash receipts and bank deposits. Maintain school's grant accounts. Prepare school's payroll reports. Complete field trip requests, citing correct fund code and receipt and deposit field trip monies and disburse monies to proper agencies. Follow federal and state laws, as well as School Board rules, regulations and policies. Receive, count, record and deposit all monies collected from clubs, classes, departments and athletic activities; record financial activities regarding budgeted funds. Process purchase orders; review check requests for proper documentation; prepare checks to pay bills; post ledgers; reconcile monthly and yearly accounts, and maintain balanced accounts. Compile, type, file and maintain forms, summaries, reports and records as necessary to ensure accurate, up-to-date accountability. Receive payments, and make change for lost book fines, yearbooks, pictures, field trips and other obligations. Order and maintain school supplies needed for staff to perform daily duties. Maintain good operation of school copiers and fax machine. Follow work scheduling and attendance requirements in a regular, predictable and punctual manner. Participate in training programs to increase skills and proficiency related to the assignment. Ensure adherence to good safety procedures. Carry out such other duties which may be assigned by direct supervisor.

Performance Factors

Sedentary Work: Exerting in excess of 50 pounds of force occasionally and/or in excess of 20 pounds of force constantly to move objects. Interaction with Others: Ability to maintain, on a regular and consistent basis, relationships that are characterized by high expectations, teamwork, and collaboration. Ability to be flexible relative to daily routines. Ability to demonstrate sensitivity to the differences among diverse populations. Concentration: Ability to maintain workflow and thought processes in the presence of frequent distractions. Ability to ignore irrelevant sights or sounds and intrusive thoughts or stimuli. Ability to manage multiple tasks simultaneously with only few or no errors. Stressful Circumstances: Ability to produce quality work when short or unexpected deadlines are presented. Ability to adjust work processes without incident when new and unexpected directions are given relative to a project that may be in process. Ability to maintain composure and not compound a situation when interacting with persons who may be angry, demanding or otherwise less than polite. Independent Judgment: Ability to complete work tasks without being given precise directions relative to work steps or the final project. Organizational Skills: Ability to establish priorities, simultaneously manage multiple tasks; and deliver a quality work product by a designated deadline. Public Contact: Ability to communicate professionally and effectively, both verbally and in writing, with superiors, colleagues, parents, and other individuals within and external to the school system. Ability to demonstrate professionalism while interacting with others and to maintain constructive working relationships. Attendance and Dependability: Ability to report to work at the scheduled time and to seldom be absent from work. Demonstrate prompt and regular work attendance. Process appropriate paperwork to authorize absences in accordance with school system procedures. Ability to complete work in a timely, accurate manner and to be conscientious about work performance.

Evaluation

Performance will be evaluated annually by the Superintendent or designated Supervisor in accordance with Policy GBI - Evaluation of Personnel. FLSA Status: Non-exempt