Administrative Assistant- Holy Name Catholic School

Non-Exempt (Hourly)

Employment Status:

Part-Time

FLSA Status:

Non-Exempt (Hourly)

Schedule:

Monday – Friday, approximately 28 hours per week

Reports to:

Principal

Summary
The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Position Responsibilities

Answers and transfers phone calls in a timely and courteous manner

Serve as a welcoming and professional first point of contact for students, families, staff, and visitors. Greet visitors, manage front-office traffic, and follow campus visitor and safety procedures.

Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed

Provide daily administrative and clerical support to the principal and school leadership team.

Receive and distribute mail, deliveries, packages, and school materials.

Maintain organized office files, supplies, and inventory.

Maintains filing systems as assigned

Maintains office supplies and coordinates maintenance of office equipment

Adhering to safety training and protocols on a daily basis, and taking precautionary measure to ensure the safety and well-being of self, others.

Responsible for protecting the confidentiality of any information or material obtained in the service of the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information.

Adherence to the Archdiocesan Code of Conduct and the Faith and Morals policy of the Catholic faith is mandatory.

Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.

Performs other duties as assigned.

Requirements
Minimum Qualifications
Education

High school Diploma or equivalent

Associate's degree preferred

Experience

At least four (4) years' experience of working in an administrative role providing direct support

Proficient in English and Spanish preferred

License And Credentials

Reliable transportation

Valid driver license

Valid vehicle insurance

Must pass archdiocesan Safe Environment Requirements and background screening

Must pass Texas DPS Fingerprint-based Applicant Clearinghouse screening

Must pass the Do Not Hire Registry background screening

Minimum Knowledge And Skills

Experience with computer software and Microsoft Office Applications;

Must be detail oriented, organized, self-motivated, work well independently and on a team;

Must have good written and verbal skills;

Must have good critical thinking and problem solving skills.

This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed.

The Archdiocese of San Antonio is an Equal Opportunity Employer.

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