Secretary/School Supports and Student Assignment - 8.0 Hours/Day, Year Round

Secretary – School Supports & Student AssignmentOur Mission: Positively transforming learning and life outcomes for students through educational justice, equity, and excellence.Qualifications:High school diploma or equivalent, or compensating experienceA score of at least 35 Adjusted WPM on the Typing Test (TT)A raw score of at least 35 (out of 40) on the Criteria Basic Skills Test (CBST)A score of Highly Proficient on the Computer Literacy & Internet Knowledge Test (CLIK)Proficiency with the Microsoft Office suiteProficiency with Google WorkspaceAbility to synthesize information and put in a coherent, well written formatStrong oral and written communication skillsExcels in customer service and working in a team environmentReports To: Executive Director of School Supports & Student Assignment or designeeSupervises: N/AObjective: To complete the detail and written work and to coordinate other matters essential to the efficiency and effectiveness of the departmentPerformance Responsibilities:Greets all visitors courteously and provides accurate, timely information via telephone, email, etc.Knows the duties and responsibilities of their administrator and assists parents/visitors by answering questions and providing assistance on topics that may not need the direct attention of an administrator.Prepares high quality correspondence, memoranda, agendas, newsletters, and other materials.Schedules appointments for the Executive Director of School Supports & Assignment.Takes minutes at meetings and disseminates to necessary parties in a timely manner.Processes forms related to payroll, conferences, purchases, trainings, and correspondence for various programs under the umbrella of the department.Enters, verifies, and maintains data in appropriate spreadsheets and databases.Maintains necessary records in an accurate, organized manner.Performs filing duties and other specialized department assignments.Assists with student transfer and residency processes.Assists with writing detailed expulsion reports using transcription equipment.Maintains a general understanding of the federal VISA system and acts as PDSO (Principal Designee School Official) for SEVIS (Student and Exchange Visitor Information System), a system under the U.S. Department of Homeland Security, to ensure all program qualifications are met for F1 VISA students.Maintains knowledge of ISBE homebound instruction eligibility criteria and ensures all criteria are met and all data tracking measures and payroll functions are completed in a timely manner.Provides support for the District's oversight of its athletics and activities programs as needed.Is aware of the responsibilities of all Administrative Center administrators and directs telephone calls, questions, complaints, or concerns about District policy, practice, or personnel to the appropriate administrative department.Demonstrates considerable judgement, tact, and cultural sensitivity in dealing with sensitive issues and people from diverse backgrounds.Maintains high standards of professionalism and confidentiality.Performs other related duties, as assigned.Terms of Employment: Work year to be established by the Board of Education; salary and benefits as stipulated in the collective bargaining agreementEvaluation: Performance will be evaluated by the Executive Director of School Supports & Student Assignment or designee in accordance with the District's plan for evaluation of Educational Support Professionals (CESP)FLSA Status: Non-ExemptStatus: Last Revised (with CESP input and consent) March 12, 2025