Purchasing and Procurement Specialist

Company Overview We design, build, operate, and maintain commercial heating, ventilation and air conditioning systems that help clients achieve healthy, productive, and efficient working environments. Job Summary MSI is a full service HVACR contractor offering an array of energy efficient air‑conditioning services from concept to completion, maintenance to repair and everything in between. With more than 50 years of service under our belt, MSI continues to be recognized for our visionary leadership and superior craftsmanship in the design and installation of energy‑efficient cooling systems. MSI seeks a talented Purchasing and Procurement Specialist to be responsible for sourcing materials, equipment, and services to support all operations while continuously improving purchasing processes, vendor performance, and cost controls. Job Title Purchasing and Procurement Specialist Department Purchasing / Operations FLSA Status Exempt Reports to CFO Coordinates With All Salary and Benefits Commensurate with experience + Benefits. We offer a competitive salary and comprehensive benefits package. Essential Duties & Responsibilities Procure materials, equipment, and services in a timely, cost‑effective manner while ensuring quality and compliance with company standards. Develop, implement, and continuously improve purchasing processes, workflows, and controls to increase efficiency, accuracy, and cost savings. Analyze purchasing data to identify trends, cost reduction opportunities, vendor performance issues, and process gaps; recommend and implement improvements. Establish and maintain strong relationships with suppliers, manufacturers, and subcontractors; negotiate pricing, terms, lead times, and service agreements. Collaborate closely with managers, operations, accounting, and field teams to forecast material needs and resolve supply chain issues. Standardize materials, equipment, and vendors where feasible to support consistency, efficiency, and cost control. Review and approve purchase orders for accuracy, pricing, and compliance with contracts and budgets. Monitor inventory levels and coordinate with stakeholders to prevent shortages, overstocking, or project delays. Ensure purchasing activities comply with internal policies, safety standards, and applicable regulations. Support vendor onboarding, performance evaluations, and corrective actions as needed. Assist with audits, documentation, and reporting related to purchasing activities. Serve as a purchasing resource and support best practices across the organization. Perform other duties as assigned to support operational and business objectives. Qualifications Minimum of 5 years of purchasing experience, preferably in construction and/or HVAC. Knowledge, Skills, and Abilities Strong understanding of construction and HVAC materials, equipment, and supply chains preferred. Demonstrated experience improving purchasing processes, systems, or workflows. Strong negotiation, analytical, and problem‑solving skills. Proficiency with purchasing systems, ERP platforms, and Microsoft Office (Excel, Word, Outlook). Excellent organizational skills with the ability to manage multiple priorities and deadlines. Strong written and verbal communication skills. High level of integrity, attention to detail, and commitment to company policies and procedures. Ability to work collaboratively across departments and with field personnel. Safety Responsibilities Each employee has a responsibility for their own safety, the safety of their co‑workers, and the community in which they are operating. Observe all safety, health, and loss prevention rules, practices, and procedures, as well as specific instructions related to the safe and efficient performance of your work. Work in a safety‑conscious manner, being aware of potential hazards in your environment. Equal Opportunity Employer We are a Drug Free Workplace and an Equal Opportunity Employer, including Veterans and Disabled individuals. #J-18808-Ljbffr