Project Administrator Santa Clarita Zip.

Overview Who is OHLA USA ? We are a company that believes in building a better, safer, more sustainable world for generations to come. We are committed to making a difference within our communities, who depend on the safety and reliability of the structures we build and make this possible with our main asset: our people. This is a full‑time on‑site position located in Santa Clarita, CA 91355. Responsibilities Personnel Craft/field new hire paperwork. Upload and update employee data such as Union Pay upgrades, tax forms, etc. E‑Verify. Assist project safety staff and IT with coordinating equipment for project staff. Accounts Payable Complete 3‑way match. Work with Project Manager to create change orders. Communicate and coordinate with Accounts Payable. Collect certified payroll from vendors. Accounts Receivable Prepare owner billings. Reconcile billings with owner payments. Post all incoming payments from owners. Subcontractor Payments Prepare subcontractor accruals SOVs. Reconcile subcontractor SOVs on a monthly basis. Finalize subcontractor SOVs for payment. Collect all documents for subcontractor compliance—including CPR, insurance, Union documents, and correspondence such as letters. Communicate with subcontractors to ensure proper payment. Track and monitor any stop notices and bond claims on the project. Payroll Receive timesheets from field. Verify cost codes and hours are accurate. Enter hours and verify with reports hours are entered correctly. Equipment Accrue all equipment hours and maintain log. Create change orders for all monthly equipment purchase orders. Reconcile equipment hours. Month End Prepare comprehensive cast forecast by project. Finalize subcontractor and owner billings for prior months. Assist in all audits performed. Vendor coordination to ensure timely payment. Collect certified payroll from vendors. Qualifications High School Diploma required. 3–5 years of administrative support experience, preferably in engineering or construction. Excellent communication and interpersonal skills, both verbal and written. Intermediate computer skills utilizing Excel, Word, PowerPoint, Outlook. Strong organizational and time management skills. Strong work ethic. Ability to function as a team builder/player. Ability to freely access all points of a construction site in wide‑ranging climates and environments. Bilingual in Spanish preferred. Additional Benefits Offered By OHLA USA Medical, Dental, & Vision Insurance. Short‑ and Long‑Term Disability & Life Insurance. 401(k) retirement plan with employer matching. Tuition Reimbursement after 1 year of employment. Personal Time Off program (PTO). Engaging work environment. And much more. Compensation Base hourly rate: USD $25.00 per hour to USD $36.00 per hour, based on experience, education, and performance. OHLA ADA Message The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. OHLA EEO Message OHLA USA and its affiliates are an equal opportunity employer, and all qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, veteran status, disability, or any other protected class. #J-18808-Ljbffr