House Manager & Family Assistant

Job Title: House Manager & Family Assistant Location: Arlington, Vermont (05250) Employment Type: Part-Time, 30–35 hours/week (30 hours guaranteed with possibility to add additional hours); 1099 Employee Schedule: Monday–Friday, primarily daytime hours ending by 4:30 PM. Compensation: $25-$30/hour, based on experience Start Date: ASAP Requirements Maintain a smoke-free environment Reliable transportation Comfortable with children and a pitbull/terrier rescue dog Values healthy living and organic food sourcing CPR certified (or willing to obtain certification) Available for domestic and potential international travel (valid passport) Not required, but preference for a background in education About Our Family We are a busy family of three in need of a highly reliable and self-sufficient House Manager & Family Assistant. We are currently relocating from New York to Vermont and excited to enter a new season of life. This is a home with two young children, a beloved dog, and a parent who is deeply involved and intentional about how the household runs. We value calm efficiency, clear communication, and a peaceful home environment. Life is full right now — coordinating a move, unpacking storage, setting up systems, and creating stability during transition. We are looking for someone who can step in, truly help anchor that process, and be there to support and grow with us in Vermont. Our parenting style is respectful and child-centered. Mindful language and awareness around children are important to us. We prioritize healthy living, organized systems, and a positive atmosphere. This should be a long-term, professional working relationship with clear expectations and mutual respect. Who You Are / What We’re Looking For You are proactive, organized, efficient, and emotionally intelligent — someone who can work independently while providing meaningful support with household logistics, family coordination, and occasional childcare. You are confident operating without constant direction and naturally take ownership of what needs to be done. You are highly self-directed and solutions-oriented. You anticipate, assess, and act quickly. You are calm but efficient, organized without being rigid, and detail-oriented without becoming overwhelmed. You communicate clearly and directly, ask thoughtful clarifying questions when appropriate, and understand how to move forward without requiring constant guidance. Strong organizational skills are a must. You excel at creating and maintaining structure, ensuring that tasks are completed efficiently and on time, and family flow is seamless. Punctuality is key— you keep things running on schedule, whether it’s managing household responsibilities or coordinating with the family. You respect the rhythms of the home and contribute to a stable, well-managed environment. You are comfortable reading the room and respecting boundaries. You understand when to step in and when to create space. You thrive in environments where professionalism and discretion matter. With children, you are grounded, respectful, and aligned with a gentle, child-centered approach. Our home values calm, joyful, and steady energy. You integrate seamlessly into daily routines, managing the home efficiently and proactively while maintaining a peaceful and sunny atmosphere. You are flexible with travel, adaptable during seasons of transition, and able to step in confidently when support is needed most. Your presence reduces stress, not adds to it — and your default mindset is steady, capable, and “can-do.” Key Responsibilities Household Organization & Maintenance Stabilize and organize the home during relocation transition Unpack and establish systems from storage units and pods Maintain household organization systems (closets, storage, pantry, toys) Reset and tidy rooms daily; maintain overall neatness, ensure home is prepped for cleaning services Conduct seasonal swaps (clothing, décor, bedding, etc.) Prepare for family events, holidays, and guest stays Prepare and coordinate donation drop offs and pick ups Support packing/unpacking for travel or seasonal transitions Supervise or coordinate with service providers/vendors (e.g., handymen, cleaners, landscapers) Load/unload dishwasher, wipe surfaces, vacuum high traffic areas Awareness of household calendars and serve as logistical “air traffic control” Inventory Management & Errands Track and restock pantry, fridge, toiletries, household supplies Create and manage running household supply lists Coordinate and manage household orders (Amazon, Costco, Target, etc.) Run errands: grocery shopping, returns, dry cleaning, gift shopping Handle package pickup, mail sorting, and deliveries Meal Planning & Preparation Plan and prepare healthy, organic-aligned meals and snacks Batch cook meals (3x/week) Pack school lunches and prep daily snacks Maintain kitchen organization and complete post-prep clean-up Shop for groceries and meal-related items; source high-quality ingredients aligned with family values Family Support & Child Assistance Provide light supervision during calls or appointments Prepare backpacks, clothing, and daily essentials Support activity coordination and scheduling Maintain mindful, respectful communication around children Laundry & Linens Wash, dry, fold, and organize family laundry (e.g., clothing, bedding, towels) Iron, steam, and prepare outfits as needed Manage linens: rotate bedding, refresh towels, restock essentials Keep laundry areas tidy and well-stocked with supplies Handle special care for delicates Pet Care Daily walks and feeding for family dog Schedule and coordinate grooming and vet appointments Administer monthly preventative medications Keep pet supplies stocked and organized Vehicle Management Schedule and oversee maintenance, oil changes, and inspections Ensure vehicles are fueled, cleaned, and organized Track registration, insurance, and service schedules Vendor & Property Oversight Schedule and supervise service providers (cleaners, contractors, landscapers) Research and coordinate repairs, maintenance, and quotes Manage routine upkeep across multiple properties Oversee outdoor spaces and seasonal maintenance needs Serve as primary contact for vendors or guests Deep Cleaning & Special Projects Tackle occasional deep cleans (fridge, oven, baseboards, etc.) Maintain and refresh specific zones (entryways, garage, mudroom) Clean humidifiers, washing machines, and air purifiers monthly Organize special projects: toy storage, seasonal decorations, gear rotation Estate-Level Oversight Manage multiple properties and ensure readiness for family or guest use Oversee property-specific systems (e.g., HVAC, security) Set up and maintain systems for seamless property turnover Conduct walk-throughs to ensure upkeep, safety, and organization Administrative & Personal Assistant Support Assist with document organization and digital file systems Assist with coordination of events, appointments, and guest prep Support appointment scheduling and light budgeting tasks Organize shared drives and household records Assist with tax document collection and administrative logistics How to Apply Please Note: This role requires a background check. #J-18808-Ljbffr House Manager/Family Assistant Position