Staff Accountant Inventory and Fixed Assets

Staff Accountant Inventory And Fixed Assets

The Staff Accountant Inventory and Fixed Assets is responsible for accurate accounting, reporting, and control of inventory and capital assets across the organization. This role owns period-end close activities related to inventory valuation and fixed asset lifecycle management (acquisition through disposal), ensures compliance with GAAP and company capitalization policies, and supports internal/external audit requests. The ideal candidate brings strong analytical skills, attention to detail, and experience working within an ERP to reconcile subledgers, analyze variances, and deliver timely, decision-ready financial information to operations and finance leadership.

Blanchard Machinery Company is committed to fostering a high-performance work culture with challenging work opportunities that inspire high quality results. Some of the benefits of joining our team are:

• Competitive Pay.
• Benefits: Medical, dental, vision, 401K, profit sharing, generous PTO, paid holidays, and much more.
• Exposure to world-class CAT training and development.
• A friendly and supportive work environment.
• Continuous exposure to learning and new technologies.
• Opportunities for advancement.

At the core of our mission lies an unwavering dedication to our customers. We take immense pride in delivering exceptional parts, service, sales, and rental solutions for Cat machines and a wide range of equipment. Our primary focus is to empower our customers' success, making South Carolina an exceptional place to live and work.

As a fourth-generation family business, we cherish our heritage and the values it embodies. We continuously reinvest in our people and communities, fostering growth and prosperity for all. Together, we strive to create lasting partnerships and a positive impact that resonates far beyond our business endeavors.

Responsibilities

• Contributes to a positive work environment and promotes the vision, mission and values of BMC.
• Completes all job responsibilities in a safe manner, promotes and champions a safe and healthy work environment.
• Review of monthly prime product inventory reports generated out of DBS to balance and reconcile with the general ledger (CODA).
• Ensures prime product inventory is classified and accounted for properly.
• Works with inventory accountants and sales department to reconcile inventory discrepancies.
• Assist audit team with auditing controls regarding the prime product inventory process.
• Assists with month end sales invoice and/or receiving equipment as needed.
• Monthly posting of company fixed asset additions, disposals, and depreciation and reconciliation with the general ledger
• Review overall processes for opportunities of automation and streamlining.

Inventory Accounting

• Prepare and post month-end journal entries for inventory, COGS, reserves, and related accruals.
• Reconcile inventory subledger to the general ledger; investigate and resolve discrepancies promptly.
• Partner with Operations/Supply Chain to address root causes.
• Support cycle counts and annual physical inventory; validate results, quantify variances, and recommend control improvements.
• Ensure proper cut-off and completeness.
• Document and strengthen inventory-related internal controls; assist with SOX/control testing as applicable.

Fixed Assts / Capital Projects

• Administer the fixed asset subledger: additions, disposals, transfers, CIP (construction-in-progress), and asset retirements.
• Apply capitalization policy; review spending for proper classification (CapEx vs. OpEx) and ensure appropriate useful lives.
• Run monthly depreciation; reconcile subledger to the GL and prepare roll-forward schedules.
• Maintain complete audit trails (invoices, POs, project approvals, commissioning/placement in service documentation).
• Partner with Facilities/IT/Operations on asset tagging, physical verification, and periodic asset existence testing.
• Support project accounting for capital initiatives; validate project closeout and reclassifications from CIP to fixed assets.

Close, Reporting and Compliance

• Own assigned close tasks, meet deadlines, and maintain accurate reconciliations with timely issue escalation.
• Prepare management reporting (KPIs, dashboards, variance commentary) for inventory and fixed assets.
• Support internal/external audits by providing schedules, evidence, and policy interpretations.
• Contribute to process improvements and ERP/reporting enhancements that increase accuracy, speed, and control.
• Performs other duties as assigned.

Qualifications

• High School Diploma or equivalent required. Bachelor in Accounting, Finance or related area, preferred.
• 2+ years of years in accounting with hands-on responsibility for inventory and/or fixed assets.
• Solid knowledge of US GAAP (inventory valuation, capitalization, depreciation, impairment).
• Systems: Proficiency with ERP subledgers and Excel (vlookups/xlookups, pivot tables, reconciliations).
• Skills: Strong reconciliation discipline, analytical mindset, attention to detail, and ability to partner cross-functionally with Operations/Supply Chain/Facilities/IT.
• Experience in manufacturing, distribution, or multi-site environments preferred.
• ERP experience (e.g., SAP, Oracle, Microsoft Dynamics 365, NetSuite, Infor); fixed asset modules and inventory subledgers.
• Familiarity with SOX/internal controls, audit support, and process documentation.
• Intermediate/advanced Excel and data tools (Power Query/Power Pivot/Power BI) a plus.
• CPA/CPA-eligible.
• Close tasks completed on time with zero material reconciling items.
• On-time, accurate inventory and fixed asset roll-forwards and reconciliations.
• Reduction in unexplained variances (PPV, usage, scrap) and timely corrective actions with Operations.
• Clean audit results; no repeat audit findings for owned areas.
• Documented and improved controls (e.g., reserve methodology, capitalization compliance)
• Ability to successfully work in a fast paced, time sensitive work environment.
• Strong critical thinking skills coupled with attention to detail.
• Strong working knowledge of MS Office with emphasis on Excel.
• Superior phone and email etiquette required for internal and external communications.
• High level of personal integrity with ability to maintain, store, transmit and communicate highly confidential information.
• Ability to professionally and effectively communicate with executives, managers, employees, vendors and customers.
• Personal commitment to continuous improvement and service excellence.
• Ability to work independently with limited supervision.

The physical environment requires the employee to work primarily inside throughout the day, Hybrid or onsite depending on operational needs (e.g., physical inventory, asset verification). Occasional extended hours during month/quarter/year-end close, physical counts, or audits. Position may require employees to be physically present at designated worksite locations. Requires standing, stooping, squatting, pushing, pulling, twisting, turning, lifting. Seeing, reading, and writing to complete job responsibilities. Use of computers and other forms of technology to complete job responsibilities.