Legal Assistant

Job Description

Job Description

We are looking for an experienced Legal Assistant to join a busy insurance defense and civil litigation practice in San Antonio, Texas. This position supports a team of attorneys by keeping litigation matters organized, deadlines on track, and day-to-day legal operations running smoothly. The ideal candidate brings strong insurance defense experience, sound knowledge of court procedures, and the ability to work confidently in a high-volume office setting.

Responsibilities:
• Support as many as three attorneys with administrative and litigation-related tasks across an active caseload.
• Oversee calendars and monitor critical dates, including hearings, depositions, filings, and other case events.
• Arrange depositions and coordinate scheduling with counsel, clients, court reporters, and additional parties involved in each matter.
• Organize incoming discovery and case documents, including downloading, sorting, and maintaining records for easy retrieval.
• Prepare and submit electronic filings, assist with service of pleadings, and handle routine litigation correspondence.
• Maintain accurate electronic case files so documents are properly stored, updated, and accessible to the legal team.
• Manage phone calls, written communications, and interactions with clients, attorneys, and opposing counsel in a thorough and attentive manner.
• Handle invoice processing and provide general secretarial support to assist with daily office operations.
• Track multiple matters at once and respond proactively to shifting priorities and approaching deadlines.• At least 5 years of experience as a Legal Assistant or Legal Secretary within insurance defense litigation.
• Practical knowledge of civil litigation processes, including e-filing, discovery coordination, service procedures, and deposition scheduling.
• Experience supporting attorneys who manage a demanding and active litigation workload.
• Strong organizational ability with proven success balancing multiple deadlines in a fast-paced environment.
• Excellent attention to detail along with effective written and verbal communication skills.
• Proficiency with Microsoft Office and electronic document management platforms.
• Direct insurance defense experience is strongly preferred; plaintiff-side personal injury backgrounds will not align with this role.
• Reliable, self-directed, and detail-oriented, with a consistent record of dependability and commitment.