Project Support Assistant

Reason for existence:
The administrative assistant provides accurate and timely processing of general administrative support to his/her department.


Key result areas & Key deliverables
• Prefer experience with logistics
• Follows-up all input delivered by relevant stakeholders and takes the necessary actions.
• Keeps the ERP data-base up-to-date.
• Collects, reads, shares, follows-up and files all relevant documents.
• Creates and follows up a weekly and/or monthly planning.
• Prepares invoices and PO's as per company procedures.
• Has regular contact (by mail, phone,...) with all relevant internal and external stakeholders.
• Create reports based on ERP data or other data regularly or upon request by the manager or supervisor.
• Provides logistics support to the project team in respect to travel, transport and coordination of these arrangements
• Carries out any other prevalent activities which can be reasonably demanded and/or which are necessary for the company and/or department


Qualifications:
• Previous experience in a clerical or administrative role preferred
• Strong organizational skills with the ability to prioritize tasks and meet deadlines
• Excellent attention to detail and proofreading skills
• Proficient in using Google Suite (Docs, Sheets, Slides) and other software applications
• Proficient in using Excel, D365
• Ability to transcribe notes accurately and efficiently
• Strong communication skills, both written and verbal


Schedule:
• 8 hour shift


Experience:
• Accountability: 2 years (Preferred)


Work Location: Baytown, TX 77523