HVAC Multi-Family Sales and Project Manager

About the Position

We are seeking an experienced, motivated Commercial HVAC Sales & Project Manager to grow and manage our multifamily construction business. This individual will be responsible for developing new business opportunities, building strong relationships with general contractors, developers, owners and property management groups, preparing competitive proposals, and overseeing HVAC projects from initial bid through final completion. The ideal candidate has a strong understanding of commercial HVAC systems,

multifamily construction, project estimating, subcontractor coordination, job costing and project execution. We are looking for someone who can generate profitable work, manage projects efficiently, and deliver quality results while maintaining excellent customer relationships.

Key Job Duties & Responsibilities

Sales & Business Development

• Develop and maintain relationships with multifamily developers, general contractors, construction managers, architects, property owners and property management companies.
• Identify and pursue new construction, renovation, replacement and retrofit HVAC opportunities.
• Proactively solicit bid invitations and build a consistent pipeline of upcoming multifamily projects.
• Review construction plans, mechanical drawings, specifications and project documents to identify HVAC scope and bidding requirements.
• Prepare, coordinate and submit accurate HVAC proposals, estimates, budgets and change-order pricing.
• Follow up on submitted bids, negotiate scope and pricing, and close profitable contracts.
• Attend pre-bid meetings, site visits, project interviews and customer meetings.
• Maintain a sales pipeline, track bid results and forecast awarded work and future revenue.
• Develop long-term customer relationships to generate repeat business and referrals.

Estimating & Contract Management

• Review mechanical plans, schedules, specifications, addenda and applicable building requirements.
• Coordinate HVAC takeoffs, equipment selections, ductwork, piping, ventilation, controls and labor estimates.
• Obtain and evaluate equipment, material and subcontractor pricing.
• Identify scope gaps, exclusions, clarifications, allowances and potential project risks before submitting bids.
• Review contract terms, schedules, payment provisions, retainage, insurance requirements and change-order procedures.
• Assist with purchase orders, subcontract agreements, equipment releases and long-lead material planning.
• Ensure proposals and contracts support established company profit-margin targets.

Project Management & Execution

• Manage awarded HVAC projects from turnover and mobilization through installation, startup, commissioning and final closeout.
• Develop project budgets, schedules, procurement plans and labor forecasts.
• Coordinate with general contractors, superintendents, project engineers, field supervisors, technicians, vendors and other trades.
• Attend construction meetings and monitor project milestones, manpower requirements and material deliveries.
• Track job costs, committed costs, labor productivity, budget variances and projected final profitability.
• Identify schedule conflicts, design discrepancies, field conditions and scope changes early.
• Prepare, document, price and track change orders to ensure additional work is properly authorized and billed.
• Monitor submittals, RFIs, equipment approvals, inspections, testing, startup and commissioning requirements.
• Maintain quality standards and coordinate the resolution of deficiencies and punch-list items.
• Oversee warranty documentation, operations and maintenance manuals, as-built drawings, training and final project closeout.
• Coordinate timely invoicing, progress billing, retainage collection and resolution of outstanding project issues.

Financial & Operational Responsibilities

• Manage projects to meet established gross-profit and cash-flow targets.
• Review monthly project financials and provide accurate cost-to-complete forecasts.
• Work with accounting to ensure timely billing, collections and documentation.
• Identify opportunities to improve purchasing, labor efficiency, scheduling and overall project performance.
• Communicate project status, risks, financial performance and sales forecasts to company leadership.
• Maintain organized project files and follow company safety, documentation and quality-control procedures.

Qualifications

• 3–5+ years of experience in commercial HVAC sales, estimating, project management or commercial mechanical construction; multifamily experience strongly preferred.
• Demonstrated ability to read and interpret mechanical drawings, specifications and construction documents.
• Working knowledge of HVAC equipment, ductwork, piping, ventilation, controls and installation practices.
• Experience preparing estimates, proposals, change orders, project budgets and schedules.
• Understanding of construction contracts, job costing, gross profit, progress billing and retainage.
• Strong communication, negotiation, organization and customer relationship skills.
• Ability to manage multiple bids and active projects simultaneously.
• Proficiency with Microsoft Office and construction estimating or project management software.
• Valid driver's license and ability to travel to construction sites as needed.

Preferred Qualifications

• Established relationships with multifamily developers and general contractors.
• Experience with multifamily new construction, garden-style apartments, mid-rise or high-rise projects.
• Familiarity with construction platforms such as Procore, Bluebeam, BuildingConnected or comparable tools.
• HVAC trade certifications, technical education or relevant mechanical construction training.

Unlimited Air Mechanical was established in 2011 and we have been serving the Manakin Sabot and surrounding area proudly bring them the Unlimited Comfort they deserve