Purchasing Administrator

The Sanmina Fremont facility is a full-service enclosure systems solution manufacturing plant. Located in California’s Silicon Valley, this facility produces low-to-mid volume New Product Introduction (NPI) runs to full-scale volume. The Fremont facility offers everything from small piece parts to fully integrated and tested systems. In addition, this location offers in-house painting capabilities and flexible logistics solutions in distribution, inventory management and hubbing, as well as repair services. Job Purpose: Sanmina is seeking a highly motivated Purchasing Administrator to join our team. This position is the operational backbone of the procurement team, serving as the vital link between internal departments, external suppliers and the financial office. This role combines meticulous data management with proactive coordination to ensure that the materials, supplies, and services a company needs are ordered accurately, tracked closely, and documented properly. Think of them as the ‘Air Traffic Controller’ of the supply chain. You do not just push paper; you monitor delivery schedules, resolve invoice discrepancies and ensure that every purchase follows company policy. By maintaining the integrity of the ERP system and managing supplier communication, the Purchasing Administrator ensures that production never stops due to a missing part or a misplaced order, making them essential to the company’s bottom line. The Purchasing Administrator will work in a high-volume environment where attention to detail and proficiency with an ERP are paramount. The role is a blend of compliance gatekeeping, operational support and data management. You will ensure that the friction between a requisition and a payment is minimized by keeping data clean, flies organized, and communication lines open. Take the next step in your career and grow with us at Sanmina. Nature of Duties/Responsibilities: Provides administrative and clerical support to relieve purchasing department staff of administrative responsibilities. Uphold company materials guidelines when it comes to signature authority and compliance with regards to Purchase Price Variance (PPV), Manual REQ's, and PO packages. Responsible for assisting in the procurement of MRO supplies and services in order to maintain production and plant operations. Sends out reschedule and lead time reports to suppliers and enters responses into Oracle database. Expedites and tracks open orders to ensure timely delivery of purchased items and services per schedule. Maintains responsibility for procured items, including receipt of requisition, placement of orders, change orders, receipt of parts, acceptance of parts or service. Advises supervisor in a timely manner of impeding supplier’s failure to fulfill contractual agreements or any other problems that may delay production or plant operations. Work with accounts payable to resolve invoice or credit issues in a timely manner. Assist buyers and purchasing manager in researching and resolving issues. Audit and maintain Purchase Order (PO) documentation for accuracy and audit readiness. Track and publish Buyer Metrics (daily, weekly, monthly). Publish material and MRP reports (daily, weekly, monthly). May coordinate messages, appointments, information, file maintenance, department office supplies and mail. Researches, compiles, and proofs word processing assignments. Actively participate in departmental meetings and mentorship sessions to gain the technical knowledge required for advancement into a Buyer role. Support special projects or cross-functional tasks as required by business needs. Education & Experience: High School Diploma required; Associate or Bachelor’s degree in Business, Supply Chain, or related field is a plus. 3+ years’ experience working in a purchasing department. We are willing to train candidates with a strong desire to build a career in Procurement. Preferred experience working in fabrication sheet metal or industrial manufacturing. Experience with coordinating purchasing activities desired. Strong preference for candidates with hands‑on Oracle experience. Proficiency with MS Office. Preferred experience using Google Workspace. Excellent organizational, interpersonal, and writing skills are required. Demonstrated good communication skills. Ability to successfully manage multiple tasks. Why Join Us? We are committed to your professional growth. This position is eligible for our Educational Assistance Program, which provides financial support for relevant certifications (such as CPIM or CSCP) or degree programs to help you transition into a Buyer or Commodity Manager role. The Purchasing Administrator is a foundational role designed for an aspiring professional looking to launch a career in Supply Chain. The position offers a direct pathway to becoming a Buyer by providing hands‑on exposure to procurement cycles, supplier relations, and ERP management within a mentorship‑focused environment. This is an ITAR facility and applicants must be a US Citizen or a lawful permanent resident. Sanmina is an Equal Opportunity Employer – M/F/Veteran/Disability/Sexual Orientation/Gender Identity. Salary Range (annual): $25.00 - $28.00 per hour. #J-18808-Ljbffr