Legal Executive Assistant

Legal Executive Assistant

Santa Clara, CA or Remote

Oklo is seeking an experienced, dynamic, technically capable Legal Executive Assistant to support our General Counsel, and also to provide comprehensive administrative and operational support to our entire Legal team. You will help our General Counsel with calendar management, scheduling meetings, helping to prepare content and materials, supporting notary or apostille needs, etc. But you will also support the broader Legal team, including helping to plan and organize team travel and offsites, overseeing outside counsel billing and accruals, supporting new team member onboarding, and providing other administrative and operational support.

This role demands a combination of administrative prowess and the agility to navigate a fast-moving company in order to support our lean Legal function as it continues to scale to support Oklo's rapid growth. We are looking for someone who is creative and can leverage AI and other tools to provide support at scale.

Discretion is essential to this role. The Legal Executive Assistant will regularly handle highly confidential and sensitive information relating to the important matters being handled by the Legal team. Given the significance and scope of this work, the successful candidate must demonstrate sound judgment and treat confidentiality, compliance, and accountability as fundamental responsibilities of the position.

This is a remote US-based role, but you must be able to travel to our HQ twice per quarter. Given that our General Counsel is based in California, there is a slight preference for this person to be located in the Pacific time zone.

Specific responsibilities may include:

• Provide comprehensive support to the General Counsel and team, including calendar management, coordinating meetings, and handling travel arrangements;
• Coordinate meeting logistics, prepare agendas, and support cross-functional communications;
• Prepare and edit presentations, reports, and other critical documents, ensuring accuracy and timely delivery;
• Help plan and arrange for team meetings and offsites, including planning travel arrangements, events, and content;
• Support with legal knowledge management, including updating internal wiki pages and other company-wide materials;
• Manage legal billing operations, including outside counsel invoice processing, vendor setup, and e-billing system management;
• Assist with departmental budgeting, expense tracking, and quarterly financial accruals in coordination with the finance team; and
• Facilitate the seamless onboarding of new legal team hires, including equipment setup, system access, and welcome training.

Minimum qualifications:

• Bachelor's degree or equivalent experience
• 5-8 years proven experience as an assistant or in a similar role supporting an in-house General Counsel or broader Legal department
• Proven experience managing calendars, executive scheduling, and travel logistics
• Familiarity with outside counsel billing practices, and e-billing platforms
• Strong technical proficiency with the ability to quickly adapt to new tools and software, including Google Suite, Slack, Box, Atlassian, Microsoft Office Suite, and Adobe Acrobat to make tracked changes, add redlining/comments to documents, and create PDFs
• Exceptional organizational skills and attention to detail
• Excellent communication skills, both verbal and written
• Ability to work in a fast-paced environment, multitask, and prioritize tasks
• A proactive mindset, with the ability to anticipate needs and challenges

Bonus qualifications:

• Previous experience working in a high-growth startup
• Proficiency or interest in AI productivity and automation tools

Competencies:

We are looking for a Legal Executive Assistant who is:

• Exceptionally organized and attentive to detail
• Experienced with executive calendar management, travel coordination, and meeting logistics
• Discreet and capable of handling confidential legal and corporate information with integrity
• Knowledgeable about outside counsel billing practices and accrual processes
• Effective at prioritizing complex, competing demands and driving projects to completion
• A clear, professional communicator who interacts smoothly with internal leaders and external partners
• Adaptable and resourceful in navigating fast-moving startup environments
• Passionate about clean energy
• Passionate about making advanced fission a reality
• Willing and able to learn quickly
• Eager to work on a dynamic team, receive constructive feedback, and grow with us
• Willing to think differently and do things in new ways
• Comfortable in a fast-paced, highly iterative startup environment
• Excited to think creatively, critically, and reflectively about the problems they are solving, while not leaning only on what has been done before
• Willing to propose novel and creative solutions to technical problems
• An excellent writer who can write in modern active voice, so make your cover letter compelling and write it well!
• Able to communicate technical content and results verbally

Who you are:

A startup person: You aren't driven by titles or hierarchy, and prefer efficiency to excess process. You don't need or expect to have a lot of guidance but you enjoy working in a fast-paced team. If you prefer the culture and feel of a large organization, that is great, but you likely won't enjoy working with us! There is plenty of important work and plenty of good opportunities with organizations like that.

Motivated: You are self-motivated. You bring an enthusiasm to the team, and imbue a sense of passion that goes beyond clocking in and clocking out. This isn't about a fake or arbitrary "pieces of flair" mentality or lack of work-life balance! It is about being a part of the vision and feeling a part of reaching team goals.

A team-player: Oklo genuinely is a team. We aren't about taking credit for ourselves, and we aren't about pushing blame to others. We do incredible things because we work as a team.

An excellent communicator: We need a person who is not only technically competent but also a clear and upbeat communicator.

Creative: Being creative means that when things fall outside clear scopes or processes or problems arise without clear solutions, you are able to identify it as well as invent ways to solve a problem or fill a need without micromanagement. The successful person in this job will not only be creative, but also enjoy being creative and solving open-ended problems which may change day-by-day.

Detail-oriented: This focus is a big part of excellence, consistency, and quality. Excellent grammar and spelling matter for both good communication as well as the image of the company that we put forward.

About Oklo travel requirements: Oklo requires remote employees to travel to headquarters (Santa Clara, CA) twice a quarter annually, based on business or team needs, including attendance at team meetings, off-sites, and other company events or gatherings. For the first two weeks of onboarding, employees are required to be in person at headquarters in Santa Clara, CA.

About Oklo compensation: Salary: $70,000-$110,000. Oklo offers flexible time off, equity, bonuses, competitive pay, 401(k), health insurance (with employer contribution), HSA, FSA, flexible work hours, wellness credits, and other benefits.

This position may involve access to information subject to U.S. export control laws. Only applicants who meet the definition of a U.S. person under applicable laws may be eligible.

About Oklo Inc.: Oklo Inc. is developing fast fission power plants to deliver clean, reliable, and affordable energy at scale; establishing a domestic supply chain for critical radioisotopes; and advancing nuclear fuel recycling to convert nuclear waste into clean energy. Oklo was the first to receive a site use permit from the U.S. Department of Energy for a commercial advanced fission plant, was awarded fuel material from Idaho National Laboratory, and submitted the first custom combined license application for an advanced reactor to the U.S. Nuclear Regulatory Commission. Oklo is also developing advanced fuel recycling technologies in collaboration with the U.S. Department of Energy and U.S. National Laboratories.

#CHOP: Oklo's Values Collaboration: We go further, together. We bring diverse perspectives, listen actively, and build trust through transparency and respect. We work across disciplines, sharing ownership to turn complex challenges into shared successes. Humility: We are team players who act for the good of the company and for the world. We are focused on our mission, not personal recognition. Ownership: We take pride in what we do and