Project Administrative Assistant

Project Assistant

RK&K is seeking a dynamic and motivated Project Assistant to work from our Philadelphia, PA office. In this role, you will support our Transportation Team leaders with various contract administration and management tasks for multiple clients and on-call contracts. As needed, the individual may also support the team with limited communications and administrative needs. If you desire to work with a people-oriented team of managers and engineers, then come join our team of transportation professionals!

Essential Functions

• Support our Project Management team with essential project support activities, including:
• Complete contract related client forms for staffing approvals, work order changes, subconsultant changes, etc.
• Monitor the process for invoice production (by others) and track invoices through RK&K development and client review, approval, and payment
• Collect and review subcontractor invoices for inclusion in RK&K invoices (by others)
• Enter new projects and tasks into accounting system as required by the Project Manager
• Enter and update budgets for new and existing projects and tasks in Accounting System
• Collect Support Project Managers with contract documentation including client and subcontracts
• Support Client Program Management Activities
• Support client with issue tracking, management support, and documentation retention
• Organize special events for staff and coordinate professional society needs
• Perform administration functions for our Philadelphia office as needed

Required Education and Experience

• A minimum of three (3) years experience in Contract support and administrative assistance
• Experience with document management related to legal contracts, etc.
• Strong computer skills with an emphasis on Excel, Word and Outlook
• Strong verbal and written communication skills
• Detail oriented, able to keep multiple activities organized digitally, and willing to work collaboratively with others

Preferred Skills and Experience

• Deltek Vantagepoint experience
• Basic understanding of legal contracts and accounting principles

Other Duties

This job description indicates the general nature and levels of work, knowledge, skills, abilities, and other essential functions (as covered under ADA). It is not designed to cover or contain a comprehensive listing of all activities and duties required by the employee. Other duties are assigned as required.

What We Offer

RK&K offers excellent potential for career advancement and professional growth. We also offer attractive compensation packages commensurate with experience and a comprehensive benefits package including:

• Paid time off
• Tuition reimbursement
• Health, dental, vision, life, and disability insurances
• Matching 401(k) plan
• Paid Holidays
• Much, much more!
• Why RK&K?

As a full-service engineering and construction management firm, RK&K gives you the opportunity to directly impact the communities in which we live and work. What sets RK&K apart is an award-winning culture that has fostered a spirit of collaboration and trust for over 100 years. To its clients, the firm delivers concepts, processes, and outcomes that are designed for success. RK&K has earned its reputation as a trusted partner, responsive employer, and community steward.

Design your career at RK&K, Apply Today!