Workplace Coordinator

Required Skills & Experience

1-2 years of experience in an administrative, executive assistant, workplace, or office coordination role

Comfortable working in a WeWork or owned?lease office environment

Strong attention to detail and ability to think ahead and anticipate needs

Team?player mentality with a willingness to jump in and support across functions

Organized, reliable, and able to manage multiple tasks and scheduling throughout the day

Professional, friendly demeanor when interacting with employees and visitors

Nice to Have Skills & Experience

Prior experience supporting office operations or People/HR teams

Exposure to onboarding processes or office event coordination

Experience supporting multiple offices or cross?location teams

Job Description

SCHEDULE: 4-5 days onsite, Monday - Thursday (Friday) | 8:009:00am start to 5:00pm

DURATION: 1 Month Contract (Play it by ear)

ABOUT THIS ROLE:

Insight Global is seeking a Workplace Coordinator to support day?to?day office operations for the SF team of approximately 200+ employees located near Salesforce Park. This role will act as the front?of?office point of contact and play a key part in creating a welcoming, organized, and well?run workplace environment.

The Workplace Coordinator will partner closely with the Office Manager and broader People Team to support office logistics, employee experience, onboarding, and events (off- site and in-office events). This is an excellent opportunity for an entry?level administrative or executive assistant?type professional who is proactive, detail?oriented, and eager to jump in wherever help is needed.

DAY-TO-DAY:

Provide front desk and receptionist coverage, greeting employees and visitors

Coordinate office snacks, lunches, and pantry organization

Manage visitor access and office logistics

Support off?sites and events, including scheduling and coordination

Assist with monthly happy hours and team gatherings

Support bi?weekly new?hire onboarding, including laptop coordination

Track and manage laptops and office equipment

Act as an extension of the larger workday, supporting ad?hoc workplace needs as they arise