Accounts Payable Clerk

Description: Temporary Accounts Payable Assistant position. This is a 4-6 week hybrid assignment, with a pay range of $18.00-$23.00/hour.

JOB TITLE: Accounts Payable Assistant

GENERAL SUMMARY OF DUTIES: Provides financial, administrative and clerical support by ensuring payments are completed and expenses are controlled by receiving payments, processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner.

SUPERVISION RECEIVED: Reports to Department Manager

SUPERVISION EXERCISED: None

TYPICAL PHYSICAL DEMANDS: Requires sitting for long periods of time and working in an office environment. Some bending, stretching and reaching are required to accomplish duties. Working under stress and use of telephone required. Must have manual dexterity to write legibly, perform required procedures and for use of calculator, computer keyboard and office equipment. Must be able to move about the office in confined areas.

TYPICAL WORKING CONDITIONS: Normal office environment. Occasional evening or weekend work.

Examples of Duties: (This list may not include all duties assigned).
• Checks PO Box in the morning and opens, dates, and distributes mail.
• Monitors 'hospitalap' email account and prints, dates, and distributes invoices/receipts.
• Checks voicemail, as calls have a 24 hour turnaround.
• Takes checks to appropriate CEO for signature and retrieves them after being signed, then stamps and mails checks and invoices.
• Updates bill-to address for all vendors as necessary to the PO Box.
• Scans checks, check registers, etc. into appropriate folders.
• Verify that all utility bills/statements are received and logged in to the utility spreadsheet (daily, weekly and monthly).
• Review vendor statements to ensure that invoices are received and paid in a timely manner.
• Assists Accounting Manager on research projects.
• Performs other assigned duties as necessary.


PERFORMANCE REQUIREMENTS:

Knowledge, Skills and Abilities:
The Accounts Payable Assistant must have knowledge of Microsoft Excel, Word and Outlook. The Assistant must have good communication skills with both internal and external customers, good organization skills and strong attention to detail. The Assistant must have the ability to examine invoices for accuracy and completeness. The Assistant must have the ability to utilize standard office equipment including computers, fax machines, copiers, printers, telephones, etc.

EDUCATION: High School Diploma or GED
Must be able to perform tasks (e.g. speaking, writing, and spelling) at a level normally performed by someone with a high school education as demonstrated by past performance.

Professional Behavior:
Maintain confidentiality of patient information. Support the department in a professional manner. Work in a cooperative manner with co-workers. Assume responsibility for own actions and behaviors. Complete assigned responsibilities in an appropriate time frame. Demonstrate professionalism in appearance and actions. Maintain knowledge of and compliance with policies and procedures.