Legal Billing Specialist

At KPMG Law, you can become an integral part of a dynamic team at a globally recognized, business-integrated legal practice. Enjoy a collaborative, future-forward culture that empowers your success. Work alongside KPMG's extensive network of multidisciplinary specialists and leverage advanced legal technologies. Join a diverse team helping high-profile clients understand, analyze, and respond to complex business opportunities and challenges. Develop your career through a range of multifaceted engagements, formal training, and informal mentoring. At KPMG, we believe nothing is more important than investing in our culture because it's an investment in our people, our future, and what we stand for as a firm.

KPMG is currently seeking a Legal Billing Specialist to join our KPMG Law practice.

Responsibilities:

• Review, interpret, input, track, and manage Outside Counsel Guidelines (OCGs) and complex client billing rules, ensuring all invoices and time entries strictly adhere to client specifications; act as the firm's subject matter expert on client-specific billing requirements, proactively communicating updates, restrictions, and best practices to attorneys and support staff to minimize reductions and rejections
• Generate, review, and distribute monthly prebills to attorneys for review and edit; process complex billing edits accurately and efficiently, including multi-party billing, split-party arrangements, and various discount applications; prepare and process final, precise client invoices in accordance with both firm policies and individual client agreements; apply retainers, write-offs, and discounts appropriately
• Apply and manage Uniform Task-Based Management System (UTBMS) phase, task, and activity codes to ensure precise time entry compliance; generate, format, and troubleshoot LEDES (Legal Electronic Data Exchange Standard) files (for example, LEDES 1998B, 1998BI V2) for seamless upload and processing; prepare, transmit, and ensure the successful submission of electronic bills (e-bills) through industry-leading third-party vendor platforms; manage and monitor the status of e-bills, promptly addressing and resolving any rejections, short-pays, or appeals in coordination with attorneys
• Serve as a primary point of contact for internal and external billing inquiries, responding to requests for payment history, cost details, and other financial information; investigate and resolve billing discrepancies and client requests for cost back-up documentation; input and maintain accurate client and matter data, including rates, fee arrangements, and billing guidelines, within the firm's financial system; audit time and expense narratives for compliance with client rules before bill generation
• Review Accounts Receivable (A/R) aging schedules and assist with collections and appeals as needed; assist with budget creation and accrual reporting as required by e-billing clients; provide billing forecasts, accruals, and ad-hoc reports to management and clients
• Act with integrity, professionalism, and personal responsibility to uphold KPMG's respectful and courteous work environment

Qualifications:

• Minimum three years of recent experience in legal billing and e-billing experience within a law firm or professional services environment
• Bachelor's degree in accounting, finance, or a related field from an accredited college/university or a high school diploma and seven years of experience in legal billing and e-billing within a law firm or professional services environment
• Demonstrated expertise with industry-leading third-party e-billing portals and platforms (for example, Legal Tracker/Serengeti, CounselLink, TyMetrix 360, Passport, Collaborati, Onit, Coupa, SimpleLegal); proficiency with legal financial and billing software and advanced proficiency in the MS Office Suite, particularly Excel (vlookups, pivot tables), Word, and Outlook
• Experience interpreting and enforcing Outside Counsel Guidelines (OCGs) and understanding of LEDES file formats and strict adherence to UTBMS coding structures
• Proven experience working within SAP invoice processing and accounts payable and accounts receivable systems; ability to navigate and reconcile information between multiple systems
• Excellent written and verbal communication skills, with an aptitude for articulating billing rules and data clearly to legal professionals with a high degree of professionalism, responsiveness, and a client-first mindset; demonstrated ability to handle a high volume of invoices, manage multiple priorities, and meet strict deadlines in a fast-paced environment; strong attention to detail, organization, accuracy and problem-solving skills

KPMG LLP and its subsidiaries ("KPMG") complies with all local/state regulations regarding displaying salary ranges. If required, the ranges displayed below or via the URL below are specifically for those potential hires who will work in the location(s) listed. Any offered salary is determined based on relevant factors such as applicant's skills, job responsibilities, prior relevant experience, certain degrees and certifications and market considerations. In addition, KPMG is proud to offer a comprehensive, competitive benefits package, with options designed to help you make the best decisions for yourself, your family, and your lifestyle. Available benefits are based on eligibility. Our Total Rewards package includes a variety of medical and dental plans, vision coverage, disability and life insurance, 401(k) plans, and a robust suite of personal well-being benefits to support your mental health. Depending on job classification, standard work hours, and years of service, KPMG provides Personal Time Off per fiscal year. Additionally, each year KPMG publishes a calendar of holidays to be observed during the year and provides eligible employees two breaks each year where employees will not be required to use Personal Time Off; one is at year end and the other is around the July 4th holiday. Additional details about our benefits can be found towards the bottom of our KPMG US Careers site at Benefits & How We Work.
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KPMG offers a comprehensive compensation and benefits package. KPMG is an equal opportunity employer. KPMG complies with all applicable federal, state and local laws regarding recruitment and hiring. All qualified applicants are considered for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, citizenship status, disability, protected veteran status, or any other category protected by applicable federal, state or local laws. The attached link contains further information regarding KPMG's compliance with federal, state and local recruitment and hiring laws. No phone calls or agencies please.
KPMG recruits on a rolling basis. Candidates are considered as they apply, until the opportunity is filled. Candidates are encouraged to apply expeditiously to any role(s) for which they are qualified that is also of interest to them.
Los Angeles County applicants: Material job duties for this position are listed above. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness, and safeguard business operations and company reputation. Pursuant to the California Fair Chance Act, Los Angeles County Fair Chance Ordinance for Employers, Fair Chance Initiative for Hiring Ordinance, and San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.