Accounts Payable Specialist

Job Title: Accounts Payable Specialist

Location: Fort Lauderdale, FL (On-site)

Department: Accounting / Finance

Reports To: Accounting Manager / Controller

Position Summary

We are seeking a detail-oriented and organized Accounts Payable Specialist to join our growing real estate client's team in Fort Lauderdale. This role is responsible for managing the full-cycle accounts payable process, ensuring accurate and timely processing of invoices, vendor payments, and financial reporting. The ideal candidate has experience in real estate or property management accounting and thrives in a fast-paced, deadline-driven environment.

Key Responsibilities

• Process high-volume invoices for multiple properties, projects, or entities with accuracy and efficiency
• Verify invoice details, approvals, and supporting documentation in accordance with company policies
• Match invoices to purchase orders, contracts, or service agreements
• Code invoices to appropriate general ledger accounts and cost centers
• Prepare and process weekly check runs, ACH payments, and wire transfers
• Maintain vendor records, including W-9 collection and compliance with 1099 reporting requirements
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Communicate with property managers, vendors, and internal stakeholders regarding payment status and issues
• Assist with month-end and year-end close processes, including accruals and reporting
• Support audits by providing requested documentation and explanations
• Ensure compliance with company policies, GAAP standards, and internal controls
• Identify opportunities to improve AP processes and increase efficiency

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or related field preferred
• 2-5 years of accounts payable experience, preferably within real estate, property management, or construction environments
• Strong understanding of AP processes, invoice workflows, and financial systems
• Experience with real estate accounting software (e.g., Yardi, MRI, AppFolio) is highly preferred
• Proficiency in Microsoft Excel and accounting systems
• Knowledge of 1099 reporting and vendor compliance requirements
• Excellent attention to detail and accuracy
• Strong organizational and time management skills
• Effective communication and problem-solving abilities

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.