Elementary Office Assistant (2A)

Office Assistant (2A)

We are seeking a detail-oriented and highly organized individual to join our administrative team. The ideal candidate will provide comprehensive clerical and administrative support to ensure the efficient operation of the school or department. Responsibilities include managing the student attendance process, answering phones and directing calls accordingly; greeting visitors and answering their questions and concerns; providing secretarial support by preparing correspondence, filing, operating office equipment, and clerical functions; possessing the ability to perform numerical calculations, filing, and comprehensive reports; ability to work with children in a way that is cooperative, productive, and acceptable. Maintains excellent attendance and high moral character to carry out responsibilities effectively. The successful candidate should demonstrate proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), strong communication skills, and the ability to work both independently and collaboratively in a fast-paced environment.

Essential Functions:

• Implement office procedures that assure efficient assistance to students, parents, teachers, and counselors
• Prepare correspondence, schedules, programs, and training, as needed
• Manage the student attendance process
• Assist visitors and parents as needed
• Oversee and maintain DASL and various student information systems
• Assist with tracking students and creating reports as requested
• Prints forms, brochures, and booklets as directed
• Prepares local, state, or federal reports as needed
• Maintain records and files as required
• Update and maintain the student database, and update information for programs like the automatic call service and website
• Maintain student records for things such as CVCC, home instruction, health concerns, and other areas of need
• Maintain parent-teacher conference scheduling and generate a schedule for administrators
• Prepares letters, reports, requisitions, and other documents; proof-read for accuracy
• Performs routine office duties
• Oversee commencement and/or transition activities
• Make contacts with the public with tact and diplomacy
• Maintain respect at all times for confidential information
• Interact in a positive manner with staff, students, and parents
• Promote good public relations by personal appearance, attitude, and conversation

Other Duties and Responsibilities:

• Demonstrates regular and punctual attendance
• Demonstrates a positive work ethic
• Works cooperatively with others in small groups
• Perform other duties as assigned by the Superintendent or designee

About You:

High school diploma or general education degree (GED) Training and/or experience, which evidences a basic knowledge of word processing, secretarial duties, and communication skills (verbal and written) Such alternatives to the above qualifications as the Superintendent and/or Board of Education may find appropriate

About Our District:

The Garfield Heights City Schools collaboratively and cooperatively serve students and families of the City of Garfield Heights. Located in Cuyahoga County and bordered on the north by the City of Cleveland proper, and on all other sides by the first ring communities of Northeast Ohio. Our District proudly serves approximately 3,000 students in three elementary schools, one middle school, and one high school. The district also provides an award-winning Preschool program to educate the youngest students in our community at William Foster Elementary. All those who seek academic, co-curricular, student leadership, diversity, and community engagement success, can find these things and more in the Garfield Heights City Schools. As a product of our community-based strategic planning process completed in 2021, our district's mission is: As the heart of the community, Garfield Heights City Schools fully prepares students to pursue their dreams and give back as engaged citizens and future leaders. Our vision is: to become a premier educational institution, recognized throughout Ohio as fully preparing students to be leaders equipped with real-world skills to contribute to a global society. The Garfield Heights City School prides itself on providing a rigorous and comprehensive pre-k through 12th-grade educational curriculum that clearly focuses on student success through college and career readiness. To that end, Garfield Heights High School offers a variety of Advanced Placement courses, including AP English, AP Government, AP American History, Honors Chemistry, Honors Calculus, Honors Physical Science, and more. While the District offers these high-level academic courses, the GHCS also proudly sends more than 225 students on an annual basis to the Cuyahoga Valley Career Center for those individuals deeply interested in learning a skilled profession or hands-on expertise in one of the trades. Middle School students have increasingly greater opportunities to prepare themselves for high school and parents are readily encouraged to be involved. Elementary School students in the GHCS also participate in such valuable literacy programs as LETRs and social/emotional initiatives as the Zones of Regulation. The GHCS places a great deal of emphasis at all levels of education on Positive Behavioral Interventions and Supports (P.B.I.S.) and each school has won awards from the State of Ohio for encouraging and promoting positive behavior. A wide variety of co-curricular offerings are available to students of all ages in the Garfield Heights City Schools as well. Such opportunities include more than 18 varsity sports, the district's show choir, Music Express, Marching Band, Theater, A Capella Choir, National Honor Society, Student Council, Glass Ceiling, Future Engineers, and more. These co-curricular offerings are award-winning on the state, regional and local levels. Students can expect success when they become involved in the various academic, co-curricular, and student leadership organizations in this District. Garfield Heights City Schools is an equal opportunity employer and does not discriminate on the basis of sex, genetic information, race, color, age, religion, disabilities, military status, sexual orientation, or national origin in its programs and activities, including employment opportunities.