House Manager

House ManagerLocation: Austin, TX 78750Employment Type: Part-time (25-30 Hours/Week)Schedule: Monday through Friday, 5-6 hours per day. Schedule is flexible based on candidate availability. Occasional evening coverage for date nights is a plus.Compensation: $28-$34/hourStart Date: ASAPRequirementsMaintain a smoke-free environmentReliable transportation and valid driver's license requiredCPR and First Aid certification preferred; willingness to obtain upon hire is acceptableMust be authorized to work in the United StatesAbout Our FamilyWe're a busy, active family in a season of growth — raising two energetic young boys and getting ready to welcome a new baby this summer. Our days are full, our calendar moves quickly, and there's usually a lot happening at once. Both parents run their own businesses: one is frequently in and out of the office and travels for work, while the other is largely home-based. Mornings in particular can feel like organized chaos — school drop-offs, lunches packed, backpacks accounted for, and everyone getting where they need to be.We've already built a strong foundation at home with a weekly housekeeper and trusted vendors, so this isn't a role where someone needs to create everything from scratch. What we're missing is the person who connects the dots — someone who notices what needs attention before it becomes urgent, keeps the household moving behind the scenes, and creates systems that make everyday life feel easier and calmer. We love someone who doesn't wait for direction or need hand-holding; someone who can confidently say, "Here's what I'm seeing, and here's how I'd handle it." We're looking for someone who takes ownership, anticipates needs, and helps dictate the rhythm of the household rather than waiting to be told what to do.Personality-wise, we're warm, low-key, and easy to get along with. We value people who are highly organized, proactive, trustworthy, discreet, and warm without being overly familiar. This role is household-first, but because our kids are a big part of daily life, we appreciate someone who enjoys the energy of a young family and understands how thoughtful household support creates more ease, calm, and connection at home. We appreciate someone who can step into the flow of family life when needed while staying focused on keeping things running smoothly behind the scenes.The best fit for our family is someone who communicates clearly, brings calm confidence to a busy household, and is comfortable making decisions without constant direction. We're not looking for a friendship dynamic — we're looking for a trusted, capable partner who helps create more breathing room so we can show up as our best selves as parents and as a family.Who You Are / What We're Looking ForYou're the kind of person who walks into a home and immediately starts connecting the dots. You notice what needs attention, take initiative, and help create the structure that allows a busy household to feel calmer and more manageable. Specifically, you are someone who:Takes ownership naturally — You don't wait for direction or need hand-holding. You assess what's needed, prioritize effectively, and confidently move things forward.Is highly organized and systems-minded — You enjoy creating routines, processes, and household systems that make day-to-day life easier and more efficient.Anticipates needs before they become urgent — Whether it's planning ahead for the week, noticing household gaps, or staying ahead of logistics, you're proactive by default.Brings calm to a fast-moving environment — You're comfortable in a household with young children, changing schedules, and lots of moving parts, and you remain steady and solutions-oriented.Thrives in a household-first role — You understand that your primary responsibility is keeping the home running smoothly, while comfortably stepping into family life when appropriate.Enjoys being around young children without seeking a nanny dynamic — You don't mind the energy, noise, or unpredictability that comes with two active boys and a growing family, but your focus remains household support and operations.Communicates clearly and confidently — You're comfortable making recommendations, sharing observations, and helping guide household priorities rather than waiting to be assigned tasks.Is warm, professional, and discreet — You build trust easily, respect privacy, and know how to be personable without becoming overly familiar.Is low-drama and easy to work with — You're dependable, adaptable, self-sufficient, and bring a positive, grounded presence into the home.The right person for this role helps create more ease, calm, and breathing room for our family — making everyday life feel more manageable without needing to be asked.Key ResponsibilitiesFamily SupportPrep backpacks, clothing, and kids' lunches the evening before schoolManage school and daycare calendars through portal access, including tracking activities, birthday parties, and closuresProvide backup and emergency childcare coverage as needed; occasional babysitting or date night coverageSupport new baby transition: organize nursery and diaper stations, wash and sort newborn clothing and linens, prepare bottles and infant suppliesMeal SupportPrepare 4 dinners per week (Monday through Thursday), structured to be reheated easilyPack school lunches 5 days per weekPrep cut fruit and vegetables in containers for easy family snackingManage grocery ordering via delivery accounts (Sprouts, Whole Foods) following the family's gluten-free dietary needsMaintain grocery and supply lists; take full ownership of weekly orderingHousehold Organization & MaintenanceBuild household organization systems from the ground up across the homePerform daily resets: tidying surfaces, running the dishwasher, vacuuming high-traffic areas, and preparing the home for the weekly housekeeperManage seasonal clothing and decor rotations; coordinate donation drop-offsAssist with event, holiday, and birthday party prepSupport packing and unpacking for family travelMaintain a Home Systems Playbook with monthly and quarterly task calendarsManage proactive home maintenance tasks: batteries, light bulbs, smoke detectors, air purifier and water filter replacement schedulesOrganize important family documents into a single, accessible locationMaintain tidy outdoor spaces including two large patios and the backyard/pool area (pool maintenance excluded)Inventory & ErrandsManage and restock pantry, fridge, and household supplies via delivery accounts and subscriptionsHandle returns, pharmacy pickups, dry cleaning drop-off and pickup, and gift shoppingBring in mail, sort packages, and break down boxes for recyclingCoordinate appointment scheduling (medical, dental, personal care, etc.)Assist with travel planning and logistics on an as-needed basisLaundry & LinensManage linen and towel rotation (coordinated around the weekly housekeeper schedule)Wash, fold, and put away family and children's clothingOccasional ironing or steaming as neededMaintain a well-stocked and tidy laundry areaVehicle UpkeepSchedule and coordinate routine maintenance for family vehiclesSchedule mobile detailing servicesTrack vehicle registration and insurance renewal datesDeep Cleaning & Special ProjectsOccasional deep cleaning not covered by the weekly housekeeper: fridge, oven, baseboards, and windowsMaintain garage organization system after initial reset by an outside companyClean and maintain humidifiers, air purifiers, and water filtersPet Care