Project Management Assistant

Together We Build – Partnership, Innovation, Excellence, and Safety At Kelso Industries, 5,000+ employees across 40+ companies work together to deliver exceptional HVAC, mechanical, plumbing, refrigeration, and electrical solutions nationwide. Join us to grow your career, make an impact, and be part of a team where innovation, excellence, and safety come first. Recruiter Notice: We respectfully ask external recruiters and staffing agencies not to submit candidates. We only accept direct applications. At Kelso Building Services, we deliver complex construction projects through strong planning, communication, and execution. We're seeking a Project Management Assistant to provide administrative, operational, and coordination support for active commercial construction projects. This position offers an excellent opportunity to work closely with project leadership, develop industry knowledge, and build a long-term career in project management. Our team values professionalism, teamwork, accountability, and continuous development.

Project Management Assistant Responsibilities Provide day-to-day support to project leadership teams throughout project planning, execution, and final closeout activities. Maintain project documentation, including contracts, permits, meeting notes, schedules, change requests, and project correspondence. Assist with project startup activities by organizing project files, assembling required documents, and coordinating internal handoff procedures. Track project expenditures and support monthly reporting by collecting and organizing cost information. Coordinate communication between internal departments, field personnel, vendors, consultants, and clients. Help prepare purchase requisitions, vendor agreements, work authorizations, and procurement records. Monitor project deliverables and assist in tracking the status of materials, equipment, and subcontractor commitments. Support schedule management by updating project milestones and communicating timeline changes to stakeholders. Create and maintain logs for RFIs, submittals, change requests, and other project-related documentation. Review invoices and supporting documentation for accuracy before submission for processing. Assist with preparing project reports, meeting agendas, and executive summaries. Participate in project meetings, document action items, and follow up on outstanding tasks. Work with operations and accounting teams to ensure project information remains accurate and current. Support company safety, compliance, and quality initiatives across assigned projects. Perform additional project coordination and administrative duties as assigned. Desired Qualifications Previous experience in project coordination, construction administration, project support, operations, or a related business environment preferred. Associate's or Bachelor's degree in Business, Construction Management, Engineering, Project Management, or a related field is beneficial but not required. Ability to organize large volumes of information while maintaining accuracy and attention to detail. Strong time-management skills with the ability to balance multiple priorities and deadlines. Understanding of budgeting, scheduling, procurement processes, or project controls is advantageous. Excellent interpersonal skills and the ability to collaborate with diverse teams and stakeholders. Professional written and verbal communication abilities. Proficiency with Microsoft Office applications, particularly Excel, Outlook, Word, and Teams. Experience working with project management platforms, ERP systems, or document management software is a plus. Analytical mindset with strong problem-solving and organizational capabilities. Highly dependable, self-directed, and committed to delivering quality work. Compensation & Benefits Competitive pay based on experience, qualifications, and overall skills. Medical, dental, and vision insurance options. 401(k) retirement plan with company contribution opportunities. Paid time off and company-recognized holidays. Training, mentorship, and professional growth opportunities. Stable organization with opportunities for career advancement. Collaborative workplace culture focused on employee success. Why Join Kelso Industries? Join us and be part of a team dedicated to creating efficient, sustainable, and high-performance environments that make a lasting impact across the industrial, commercial, and institutional sectors. Here you will experience: Growth Opportunities: Develop new skills, take on exciting challenges, and advance your career in meaningful ways. Company Culture: You’ll thrive in an environment that supports your growth, values your contributions, and makes work fulfilling and enjoyable. Impact: Your work directly contributes to meaningful outcomes, allowing you to see the difference you make and feel a sense of purpose every day. Competitive Compensation & Benefits: You’ll be rewarded fairly for your contributions while enjoying perks that enhance your financial security, health, and overall well-being. Kelso Industries celebrates diversity and is committed to creating an inclusive environment for all employees. We do not discriminate in any aspect of employment based on race, color, religion, national origin, ancestry, gender, sexual orientation, gender identity and/or expression, age, veteran status, disability, or any other characteristic protected by federal, state, or local employment discrimination laws where Kelso does business