Medical Records Administrator (Assistant Chief (ACHIM))

Job Title

Health Information Management Specialist

Duties

The duties include:

• Skill in managing various projects and processes, which includes the ability to develop new or improved solutions to complex technical problems in health information management.
• Ability to advise management and staff on a wide range of health information management practices based on current industry standards, policies, statutes, laws, and regulations.
• Assists with planning, developing, directing, and evaluating health information and other functions.
• Incumbent is charged with full responsibility, both technical and administrative, for the daily operation of the HIM department which consists of all functions of health record activities related to coding, health record documentation analysis, transcription/speech recognition, release of information, file room/scanning programs, and health information exchange.
• Shares responsibility with the CHIM for collecting and processing data for various reports, surveys, and research projects; for preparing reports and recommendations for review and consideration by the Service Chief, and upper management concerning the immediate needs as well as the long range goals of the department; for recommending equipment and staffing needs; and for preparing and keeping current procedures and operation manuals.
• Assists the Chief of HIMS (CHIM) in the planning, directing, policy making, organizing and controlling the activities of this department and serves as acting CHIM in the absence of the CHIM.
• Provides effective audits and monitors for all areas of responsibility, assuring that accurate and timely data is processed by all employees.
• Implements, monitors and reviews hazardous materials/Material Safety Data Sheets (MSDS)/waste management, fire protection.
• Implements and monitors infection control practices for disease prevention (i.e. hand washing, universal precautions/isolation procedures, including TB requirement/precautions.
• Ensures that health record review activities are consistent with the requirements established by VA handbooks and directives and are in compliance with TJC standards and Scoring Guidelines, Clinical Accreditation Rehabilitation Facilities (CARF), Behavioral Health, and the Office of Inspector General (OIG).
• Prepares training materials and participates in orientation and instructional activities as required.
• Assists the CHIM in identifying and setting short and long range goals, program objectives and tasks to meet the mission and vision of the medical center.

Work Schedule: 8:00am to 4:30pm, Monday - Friday

Telework: Not Available

Virtual: This is not a virtual position.

Functional Statement #: 59173F

Relocation/Recruitment Incentives: Not Authorized

Permanent Change of Station (PCS): Not Authorized

PCS Appraised Value Offer (AVO): Not Authorized