Change Management Coordinator

Time & Labor Project Coordinator

Supports the successful implementation of the Time & Labor Project by coordinating change management communications, training, and stakeholder engagement to ensure smooth adoption of new timekeeping tools and processes. This position will be aligned to the ITS PMO Project Manager.

Key Responsibilities

• Coordinate the creation and execution of the change management plan, focusing on both payroll admins as well as end users.
• Prepare and deliver clear project communications, timelines, and user guidance.
• Maintain stakeholder lists, track impacts, and monitor readiness across multiple departments.
• Support training logistics and develop simple reference materials (job aids, FAQs, quick guides).
• Gather and escalate user feedback from pilots and rollout activities.
• Maintain change readiness dashboards, calendars, and status reports.
• Assist during cutover and go-live with communications and support coordination.

Required Qualifications

• Experience in large-scale change coordination, HR operations, payroll/timekeeping, and project support.
• Strong communication and organizational skills.
• Ability to manage multiple activities and work with cross-functional teams.
• Proficiency with Microsoft Office, collaboration tools, and a professional certification such as Project Management Professional (PMP), Prosci/ADKAR, or similar.
• Bachelor's Degree in a technical or operations area.
• Familiarity with timekeeping systems (UKG, Workday, Kronos, etc.).

Key Competencies

• Clear communication style with a collaborative mindset and past experience in various mediums (print, in person, email, etc.).
• Attention to detail
• Stakeholder engagement
• Adaptability

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.