Program Management Specialist, Pediatric Infectious Disease

The Department of Pediatrics employs nearly 1,000 faculty and staff who work alongside employees of Riley Hospital for Children and students of Indiana University (IU) School of Medicine (IUSM) to make Riley Children's Health Indiana's largest and most skilled pediatric system. At IUSM, our mission and core values define who we are, how we act, and what we aspire to accomplish.


Job Summary

The program manager will be working with Dr. Enane is supporting her research program. This will include complex coordination of multiple international research studies funded by the National Institutes of Health (NIH). The program manager will manage Institutional Review Board (IRB) and regulatory submissions at IU, and coordination of timely IRB and regulatory submissions at participating international sites.

Department-Specific Responsibilities

• Maintains close communication and coordination with international teams and with the IU IRB
• Develops and tracks project timelines, activities, and milestones; ensures that activities are on track and that milestones are being met; monitors meeting agendas and meeting minutes, and tracks action items for each project
• Coordinates with teams to assess the status of study supplies, and supports shipments or purchasing of supplies where appropriate; follows up on budget expenditures and resources
• Prepares progress reports for funders; prepares brief research summaries and reports for funders and stakeholders
• Supports preparation of grant submissions, including coordination and communication across investigators, outlining deadlines for application components, drafting of documents, and preparation of budgets

General Responsibilities

• Collaborates with team members to develop program objectives and create policies to meet them
• Coordinates program operation with all collaborative units
• Monitors progress and maintains all necessary data bases
• Actively recruits program participants and researches new venues and methods of recruitment
• May provide guidance to support and temporary staff and coordinates workflow for the program
• Researches available grants and assists creating funding proposals that further advance support of the program
• Writes grant reports
• Administers program budgets

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.


EDUCATION

Required

• Bachelor's degree

SKILLS

Required

• Proficient written and verbal communication skills
• Maintains a high degree of professionalism
• Demonstrates time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Seeks to acquire knowledge in area of specialty

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.


Additional Information

This position is not eligible for visa sponsorship.


Work Location

Indianapolis, Indiana


Advertised Salary

$53,000 - $58,000 per year based on a combination of experience, skill level, education, and training.


Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure .


Job Classification

Career Level: Core

FLSA: Exempt

Job Function: General Administration

Job Family: Program Management
Click here to learn more about Indiana University's Job Framework.


Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.


Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information .


Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at View email address on click.appcast.io or by visiting IUPD.


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