Accounts Payable & Accounting Support Specialist

Job Description

Job Description

Job Title: Accounts Payable & Accounting Support Specialist

Location: Nashville, TN Metropolitan Area

Job Type: Contract to Hire

Compensation: $24-25/hour

Benefits: This position is eligible for health, dental, vision, and 401(k).

Position Type: Hybrid

Position Summary

We are seeking a detail-oriented and organized Accounts Payable & Accounting Support Specialist to support day-to-day accounting operations across multiple locations. This role is responsible for organizing and coding financial documentation, assisting with invoice processing, entering purchasing requisitions, maintaining accurate financial records, and performing account reconciliations.

The ideal candidate has a strong understanding of basic accounting principles, including debits and credits, and can communicate effectively with facility-level personnel and internal accounting teams to ensure transactions are properly documented, coded, and processed.

Key Responsibilities

• Financial Documentation & Expense Coding: Review and organize receipts, invoices, purchasing card transactions, and check-related documentation. Assign expenses to the appropriate departments and general ledger (GL) accounts in accordance with established accounting procedures.
• Accounts Payable Support: Receive invoices from vendors and location personnel, review documentation for completeness and appropriate coding, and route invoices to the Accounts Payable team for processing.
• Purchasing & Requisitions: Enter purchasing requisitions into the organization’s financial system, ensuring information is accurate and submitted promptly.
• Account Reconciliations: Assist with reconciling accounts and reviewing financial activity to identify discrepancies, verify transaction accuracy, and maintain reliable records.
• Cash & Register Oversight: Assist with petty cash and checking account-related documentation, review locations' register activity, and help ensure balances and records are accurate.
• Multi-Location Coordination: Communicate regularly with designated contacts at assigned facilities to collect outstanding receipts, clarify transactions, and obtain information needed for accurate expense coding and recordkeeping.
• Virtual Meetings & Follow-Up: Conduct brief recurring virtual meetings with facility representatives to review purchasing card activity, outstanding receipts, check documentation, and other accounting items requiring follow-up.

·         Recordkeeping & Organization: Maintain organized electronic records and supporting documents to enable timely processing, accurate reporting, and efficient access to financial information

• Internal Collaboration: Work closely with Accounts Payable and other internal stakeholders to resolve documentation issues, address coding questions, and support consistent accounting practices across locations.

Qualifications

• Previous experience in accounting support, accounts payable, bookkeeping, or a related administrative finance role preferred.
• Working knowledge of basic accounting principles, including debits, credits, and account reconciliation.
• Familiarity with general ledger coding, invoice processing, expense documentation, or purchasing card reconciliation.
• Experience using financial management systems, accounting software, or enterprise resource planning (ERP) platforms.
• Proficiency in Microsoft Excel, Outlook, Teams, and other standard office applications.
• Strong attention to detail and a high level of accuracy when handling financial information.
• Effective written and verbal communication skills.
• Strong organizational skills with the ability to manage recurring tasks, meet deadlines, and follow up on outstanding documentation.
• Ability to work independently while collaborating with colleagues across multiple locations.

Preferred Skills

• Experience with purchasing card reconciliation and expense coding.
• Familiarity with purchase requisitions and accounts payable workflows.
• Experience working with multi-location

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.

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