Inventory Associate Admin

Job Description

Job Description

Job Title: Inventory Associate

Job Description

The Inventory Associate supports the Service and Repair department by managing inventory data and providing administrative assistance in a busy distribution environment. This part-time role focuses on tracking inventory in an ERP system, maintaining accurate records in Microsoft Excel, coordinating with internal teams and customers, and performing manual cycle counts on the warehouse floor. The position offers consistent hours, the potential to transition into a full-time role, and opportunities to grow within a supportive and employee-focused organization.

Responsibilities

• Track inventory accurately in the ERP system (Oracle) and ensure data remains current and reliable.
• Update and maintain spreadsheets and reports using Microsoft Excel to support inventory and service operations.
• Review reports and customer orders, cross-check information, and proofread documents to ensure accuracy and completeness.
• Communicate professionally with internal departments and customers via Outlook and email to clarify orders, resolve issues, and share updates.
• Perform manual cycle counts for inventory on the warehouse floor and reconcile discrepancies with system records.
• Support order entry, inventory control, and packaging-related tasks as needed to ensure smooth workflow.
• Use RF scanners and other inventory tools to assist with tracking and verification of products.
• Provide general administrative and assistant support to the Service and Repair department, including data entry and documentation.
• Deliver courteous customer service in person, over the phone, and through email, addressing questions and concerns promptly.
• Handle multiple tasks and shifting priorities throughout the day while maintaining attention to detail and accuracy.
• Take initiative to identify issues, suggest improvements, and assist in areas where help is needed.
• Collaborate with team members in both office and warehouse settings to support overall operations.

Essential Skills

• Proficient computer skills with experience using Microsoft Excel and Outlook.
• Strong typing and data entry skills with high attention to detail and accuracy.
• Ability to work confidently with computer systems and learn new software tools such as ERP platforms.
• Customer service capabilities in person, over the phone, and through email communications.
• Ability to multitask and manage a variety of duties in a fast-paced environment.
• Strong organizational skills and the ability to follow through on tasks with minimal supervision.
• Clear written and verbal communication skills for professional interaction with internal teams and customers.

Additional Skills & Qualifications

• Inventory knowledge and experience, including cycle counts and ERP systems, is a plus.
• Experience with invoicing and purchase orders is a plus.
• Familiarity with inventory systems or general inventory processes is beneficial.
• Experience using RF scanners is helpful.
• Experience in administrative support, order entry, or inventory control is an advantage.
• Experience working with Microsoft Office applications beyond Excel and Outlook is a plus.
• Interest in a part-time role that can grow into a full-time position with opportunities for advancement.

Why Work Here?

Employees benefit from improved and affordable medical and dental coverage with 50% employer-paid options, along with a standard vacation and PTO accrual that starts at two weeks in the first year and increases over time. The organization focuses on hiring permanently and provides confidence by moving quickly from contract to direct employment, including a pay increase upon hire through a shift differential. The company is growing and offers opportunities to be promoted from within, supporting long-term career development. The work environment is employee-friendly, inclusive, and culture-driven, emphasizing flexibility, patience, and support rather than quick turnover, and fostering a place where people genuinely want to come to work.

Work Environment

The role is primarily based in a quiet office area with a business casual atmosphere, where most administrative and computer-based tasks are completed. At times, the Inventory Associate will work on the warehouse floor, which is a large, busy, and well-organized distribution environment. The warehouse is very clean and well lit, contributing to a comfortable and safe workspace. Dress expectations are relaxed, and employees may wear shorts in accordance with workplace guidelines. The facility operates multiple shifts, with around 20 people on first shift and 15 people on second shift, creating a collaborative and active setting. This is a part-time position at approximately 30 hours per week, with flexibility in scheduling: start times between 7:00 and 9:00 a.m. and end times between 2:00 and 3:00 p.m., and openness to various weekday schedules such as Monday–Friday, Monday–Thursday, or Tuesday–Friday, depending on mutual agreement and operational needs.

This is a Contract to Hire position based out of New Brighton, MN.

The pay range for this position is $20.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in New Brighton,MN.

This position is anticipated to close on Jun 30, 2026.

Aerotek® Inc. provides staffing and services solutions in manufacturing, logistics, construction, aviation, facilities and maintenance. We provide the expertise, solutions and people required to rise to the challenges of North American industry. Headquartered in Hanover, Md., Aerotek operates a unified network of over 200 offices across North America, supporting more than 18,000 clients each year. Aerotek is an Allegis Group company, the global leader in workforce and business solutions. To learn more, visit: Aerotek.com | 1-888-AEROTEK.

Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance:
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):
We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meet their goals, skills, and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role in solving companies’ construction, manufacturing, and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are-everything spirit to the test as your career continues to grow.

Company Description

We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meet their goals, skills, and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role in solving companies’ construction, manufacturing, and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are-everything spirit to the test as your career continues to grow.