Data Entry Operator

Data Entry Operator

Sigma Systems is seeking an experienced Data Entry Operator to provide front desk, administrative, and high-volume data entry support in an onsite environment. The ideal candidate will be highly detail-oriented, dependable, professional, and comfortable working with large volumes of data while maintaining accuracy and productivity.

This role involves working with visitors and mail, completing basic enrollment and I-9-related forms, managing electronic files, preparing documents, and performing high-volume data entry at an average rate of 10,000+ keystrokes per hour.

Primary Responsibilities

• Perform in-person front desk duties, including greeting and assisting visitors
• Sort, distribute, and manage incoming and outgoing mail
• Complete basic enrollment and I-9-related forms
• Perform high-volume data entry with a target average of 10,000+ keystrokes per hour
• Enter data for envelopes, labels, form letters, and correspondence
• Access, update, and maintain information in computer databases
• Perform basic electronic file management, including printing, copying, transferring, and deleting files
• Format and produce documents using standard office software
• Perform basic mathematical calculations, including addition, subtraction, multiplication, and division
• Review entered information and identify and correct errors
• Use word processing, spreadsheet, database, and other computer applications
• Operate standard office equipment, including photocopiers, fax machines, and binding machines
• Follow established procedures, instructions, and workflow requirements
• Maintain a professional and courteous presence when interacting with visitors and staff

Required Qualifications

• High school diploma or equivalent preferred
• Previous experience in high-volume data entry, administrative support, or office operations
• Strong typing and data entry skills with excellent accuracy
• Ability to achieve and maintain approximately 10,000+ keystrokes per hour
• Strong attention to detail and ability to identify and correct errors
• Basic proficiency with Microsoft Word, Excel, spreadsheets, databases, and other computer applications
• Ability to manage electronic files and perform basic document formatting
• Ability to perform basic numerical calculations
• Strong organizational and time-management skills
• Ability to follow written and verbal instructions accurately
• Strong communication and interpersonal skills
• Professional demeanor when working with visitors, employees, and internal teams

Preferred Skills

• Previous front desk or reception experience
• Experience handling I-9 or enrollment-related forms
• Experience working in a high-volume administrative environment
• Familiarity with electronic file management and database systems
• Experience operating standard office equipment
• Strong multitasking and prioritization abilities
• Demonstrated reliability and consistent attendance

Work Environment & Expectations

• 100% onsite position in Boston, MA
• Punctuality and dependable attendance are essential
• Professional appearance and conduct are expected
• Must be comfortable performing repetitive, high-volume data entry
• Must be able to work effectively in a structured, fast-paced office environment