Library Specialist

Job Description

Job Description

This is a full-time, 12-month, non-exempt position that reports to the Director of Library Services and is located at the JWCC campus in Quincy, Illinois. Position begins immediately.

JOB DESCRIPTION

The Library Specialist provides administrative, technical, and customer service support for the Library and Learning Resource Center. This position assists with the daily operations of the library by supporting circulation services, library technologies, instructional resources, acquisitions, recordkeeping, and special projects. The Library Specialist serves as a primary point of contact for students, faculty, staff, and community patrons while ensuring efficient library operations and exceptional customer service.

Every effort has been made to identify the essential functions of this position. However, this job description in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or is a logical assignment to the position.

KEY RESONSIBILITIES

• Assist with the daily operation of the library and Learning Resource Center.
• Serve as the first point of contact for library patrons, providing courteous and helpful service to students, faculty, staff, and community members.
• Provide circulation services, including checking materials in and out, processing reserves, renewing materials, and collecting fines or fees as applicable.
• Assist patrons with locating library materials and accessing print and electronic library resources, databases, research guides, and other online services.
• Provide reference and research assistance and support library instruction and literacy programming as requested.
• Assist patrons with printing, copying, scanning, public computers, and other library technologies.
• Promote library services, programs, and resources.
• Process, catalog, label, shelf, and maintain new library materials and electronic resources.
• Conduct inventory, shelf-reading, withdrawals, and other collection maintenance projects to ensure the accuracy and organization of library collections.
• Assist with acquisitions, including receiving, verifying, and processing library orders, materials, and invoices.
• Maintain the organization, cleanliness, and appearance of library collections and public spaces.
• Monitor library facilities and equipment to ensure a safe, welcoming, and functional environment.
• Provide administrative support to the Director of Library Services, including maintaining departmental files, records, and correspondence.
• Prepare reports, forms, purchase requisitions, and other administrative documents.
• Assist with budget tracking, purchasing, and invoice processing.
• Maintain confidential records in accordance with college policies and procedures.
• Assist with the Integrated Library System (ILS), library databases, and other library software applications.
• Update library databases and electronic records and support electronic resources and online library services.
• Troubleshoot routine library technology issues and coordinate with Information Technology as needed.
• Assist with maintaining public computers, printers, scanners, and other library equipment.
• Compile library usage statistics and operational reports and maintain accurate records of circulation, gate counts, and resource usage.
• Assist with accreditation, assessment, and state reporting as requested.

KEY RESONSIBILITIES CONTIUNED

• Assist faculty with course reserves and instructional materials.
• Support library instruction sessions through instructional materials and technology assistance.
• Supervise student employees during assigned shifts.
• Participate in departmental meetings and professional development activities.
• Serve on College committees as assigned.
• Perform other duties as assigned.

QUALIFICATIONS

Education:

• Associate degree required; bachelor's degree preferred.
• Equivalent combination of education and relevant experience may be considered.
• Certification or licensure (LTA) preferred.

Experience:

• Working in an academic library.
• Working with Integrated Library Systems (ILS) or Library Services Platforms (LSP).
• Supporting electronic resources and library technologies.
• Supervising student employees.
• Experience in higher education.

Skills and Competencies:

• Excellent customer service and interpersonal skills.
• Strong organizational and time management abilities.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite and common office technology.
• Ability to learn and utilize library management systems and databases.
• Ability to maintain accurate records and prepare reports.
• Ability to manage multiple priorities while maintaining attention to detail.
• Ability to work independently and collaboratively.
• Ability to maintain confidentiality.
• Commitment to providing equitable and inclusive service to all library users.
• Maintain confidentiality of all departmental and institutional information in accordance with the Privacy Act as well as established policies and procedures governing the release of information.
• Must exhibit highest professional integrity and ability to work confidentially with discretion.
• Ability to manage a high-volume workflow office and meet deadlines and goals.
• Must possess the ability to collaborate with diverse individuals, groups, and organizations.
• Must possess the ability to deal tactfully with faculty, staff, students and the community.
• Knowledge and understanding of administrative policies and procedures and the ability to interpret those policies and procedures.
• Ability to communicate effectively, both orally and in writing.
• Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing practices.
• Must have the ability to work independently and in a team environment and be able to communicate effectively in a professional and courteous manner.

Work Schedule:

• Full-time position with a typical schedule of Monday-Thursday (8am – 5pm) and Friday (8am – 12pm).
• Occasional evenings and weekends may be required to support student programs or events.

SALARY:

This is a non-exempt position with an estimated hourly range of $18.13-$19.00.

BENEFITS

JWCC offers a competitive benefits package!

• 36-hour work week, Friday's get off work at noon!
• Earn 3.7 weeks of vacation in your first year!
• Sick Leave and Personal Leave.
• 19+ Paid Holidays!
• Medical, Dental & Vision Insurance; Only $5 per pay period for Employee Coverage!
• Wellness Program.
• College provided life and disability insurance!
• State University Retirement System.
• Tuition Reimbursement.
• JWCC Tuition Waiver for Employees + Dependents.

APPLICATION

To receive full consideration, submit a resume with cover letter by visiting Position is open until filled.

10/20/2026

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status. If you are a person with a disability and need assistance applying for a job, please submit a request to View email address on ziprecruiter.com.