Facilities Management Administrative Technician (Grade 4)

Job Summary

This position is advertised from the minimum to the mid-point hourly rate. Salary will be determined based on education and experience at the time of offer. Under general supervision, performs administrative, office, and/or clerical work of routine difficulty; this position has department specific responsibility.

Nature of Work

Responsible for greeting employees and the public at the front desk, answering inquiries and transferring phone calls, providing information, or directing visitors; maintains the appearance of the lobby area; maintains and processes changes into the electronic document management system (EDMS); maintains department records and files; performs a variety of general office support duties (i.e., makes copies, prints, collates, scans documents, maintains calendar of activities, schedules meetings; processes mail including receiving, sorting, time stamping, logging, and distributing incoming and outgoing correspondence and packages); compiles information for reports and summaries of work; operates a variety of office machines; assists with verifying the completeness of incoming shipments and reconciling discrepancies; assists with verifying and processing invoices, and reconciles discrepancies; assist the Office Supervisor with entering payroll; responsible for maintaining the department inventory and ordering supplies; submits work orders on behalf of the Facilities Management department; serves as the point of contact for Public Works on all Fleet vehicles' maintenance; works closely with Public Works-Fleet to schedule appointments and make transportation arrangements for Facilities Management staff; contacts vendors and schedules appointments for County departments/offices for services, such as pest control, plumbing, septic services or other services, as needed; responsible for Facilities Management's surplus auction items, including compiling necessary information on surplus items, entering and managing the surplus items in the online system, answering bidder questions and completing the process and required documentation for County Administration; regular and reliable attendance is required; performs other duties as assigned.

Experience and Education

High School Diploma or GED equivalent; and thirty semester hours of college coursework in administrative/office procedures, AND one year of administrative/office work experience; OR an equivalent combination of education and experience; requires successful completion of a background check.

Knowledge, Skills and Abilities

Knowledge of: Yuma County policies and procedures; business English, spelling and arithmetic; clerical and office practices and procedures.

Skill in: Effectively dealing with public inquiries; alphabetizing and sorting; using computers and other modern office equipment; maintaining records and preparing information for reports; following written and verbal instructions.

Ability to: Effectively respond to phone calls, emails and complaints in a timely manner; plan, prioritize, manage and respond to multiple assignments in a fast-paced environment; read, write, research, synthesize data and detailed reports; use modern office equipment and computers; communicate effectively verbally and written; lift up to 5 25 lbs; perform the essential functions of the job specifications with or without a reasonable accommodation.

Work Environment:

The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity; generally the job requires 60% sitting, 20% walking and 20% standing; working at a computer monitor for extended periods required; the job is performed under minimal temperature variations and in a generally hazard free environment.