Lease Administrator

About WFS

Join our Worldwide Flight Services family and contribute to the timely delivery of cargo shipments, luggage, business to customer delivery, and on-time flights while operating safely and securely. We perform at the highest level for our customers every day, and strive to be an exceptional leader in our industry with our teams of cargo, passenger, ramp handling, and technical service experts in 227 airport locations, 27 countries, and on 5 continents. Are you ready to take off on your next career with us?

Job Summary

The Commercial Lease Administrator supports the administration of a portfolio of commercial real estate leases and related agreements. This position is responsible for maintaining lease records, tracking critical dates, processing lease documentation, and assisting with lease-related financial and reporting activities. The role works closely with Real Estate, Finance, Legal, and Operations teams to ensure compliance with lease obligations and data accuracy. The ideal candidate is highly organized, detail-oriented, and interested in developing a career in commercial real estate and lease administration.

Responsibilities

• Maintain accurate lease records and electronic lease files.
• Abstract key lease terms and enter data into lease management systems and databases.
• Track critical lease dates, including expirations, renewals, rent adjustments, insurance requirements, and notice periods.
• Monitor rent schedules, percentage rent reporting, operating expense reconciliations, and other lease-related charges.
• Review invoices and supporting documentation for lease obligations.
• Assist with rent billing and payment tracking.
• Maintain accurate financial and contract records in company systems.
• Serve as a point of contact for landlord inquiries regarding lease administration matters.
• Ensure all appropriate approvals are received and recorded for each transaction.
• Support internal and external audits by gathering lease documentation and responding to information requests.
• Assist with data entry and document management projects.
• Support special projects related to lease administration, real estate transactions, and portfolio management.

Minimum Requirements

• Minimum 5 years of administrative support, contract administration, office management, or related business experience required.
• Minimum 3 years of experience supporting accounting, accounts payable, billing, invoicing, budget tracking, or financial recordkeeping activities preferred.
• Strong proficiency with Microsoft Office Suite, particularly Excel, Word, Outlook, and Teams required.
• Demonstrated ability to manage large volumes of records, documents, and data with a high degree of accuracy.
• Strong organizational, analytical, and problem-solving skills.

High School Diploma

Preferred Skills

Physical Requirements/Working Conditions

This role requires the ability to remain in a stationary position for extended periods, operate a computer and office equipment, communicate effectively, and occasionally move items up to 20 pounds. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Perks & Benefits

• Want your pay in advance? Access your pay when you need it through DailyPay app!
• Are you a top performer who thrives on recognition? On the spot awards offered through the Awardco Platform including gift cards and more!
• Need quality medical care? Multiple options for both full and part-time employees!
• Want WFS Employee Extras? Travel Discounts, Pet insurance, Discount Shopping & More!
• Looking to stay healthy and improve your life? Wellness Programs offered to all employees!
• Want to invest in your future? 401k program offered!
• Looking to grow and have a career with us? Opportunity for Internal Mobility and transfers available!