Administrative Support Assistant

This listing closes on 8/3/2026 at 11:59 PM Eastern Time (US & Canada).

Employer

Chatham, County of (NC)

Salary

$16.70 - $21.30 Hourly

Location

Pittsboro, NC

Job Type

Part-Time

Job Number

202600430

Department

Aging Services

Opening Date

07/20/2026

Closing Date

8/3/2026 at 11:59 PM Eastern Time (US & Canada)

FLSA

Non-Exempt

• Description
• Benefits

WELCOME TO CHATHAM COUNTY'S APPLICATION PROCESS.

To Apply: Become a part of the best local government in North Carolina click "Apply" in the top right corner.

All sections of the application, including work experience, MUST be completed. Please include the last ten (10) years of employment history. Incomplete applications may be rejected. Applications are stored on a secure site accessible only by authorized personnel. Your application can be saved and used to apply for more than one (1) job opening.

Chatham County is an equal opportunity employer and will consider reasonable accommodations as required by law. Chatham County participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Chatham County does not offer sponsorship of job applicants for employment-based visas or any other work authorization for our positions at this time.

*Please Note: After submitting your application:

• Log into your GovernmentJobs account daily. You will receive emails and notices from hiring managers asking you to complete tasks. You do not want to miss these.
• The references you provided will be asked to complete a form. This does NOT mean you will be interviewed. It is an automated process in NeoGov.
• We recommend you sign up for text message alerts when you create your account.

If you have issues with submitting your application, please contact Neogov Applicant Support at View phone number on click.appcast.io.

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Job Description

Are you organized and enjoy supporting and communicating with aging adults? Do you thrive in a people-focused workplace? We're seeking a dependable Administrative Support Assistant to join our Aging Services team. In this role, you'll work in a collaborative, team-oriented environment where each day offers something new. If you're ready to use your administrative skills in a position that blends compassion and a positive, supportive workplace, we'd love to hear from you! Performs intermediate-skilled administrative support work assisting with a variety of specialized office support and administrative tasks, assisting the public, and performing related work as apparent or assigned. Work is performed under the limited supervision of the Aging Services Center Manager.

Essential Functions

The following essential functions serve as a general guide for this position. Position functions are subject to change based on departmental needs and external factors including, but not limited to, regulatory requirements.

• Acts as a receptionist by greeting visitors, answering the telephone, forwarding calls, providing information, answering questions, responding to inquiries or complaints, and directing visitors to the appropriate party;
• Assists the public with the completion of various forms, applications, etc. by verifying the completeness and accuracy of information;
• Assists with entering new client registrations into the MySeniorCenter software and assigning a key tag to the participant so they can sign in for activities and programs at the Center;
• Provides tours of the Center as needed when requested by the Aging Services Center Manager or when the Aging Services Center Manager and Activity Coordinator are unavailable;
• Assists with preparing items for the Center's day trips such as name tags for participants and printing participants' emergency contact information for staff assigned to the trip;
• Coordinates birthday, sympathy, get well, and other cards for staff and participants;
• Types and composes a variety of documents independently including correspondence, forms, reports, meeting minutes, agendas, and related documents, etc.;
• Enters a variety of data into the computer, checks and reviews data for accuracy, completeness, and conformance to established standards and procedures, and enters and retrieves sensitive and restricted information into the computer system;
• Assists with tracking consumer contributions or other funds received, issues receipts as needed or requested, and prepares daily deposit slips to be taken to the bank by the Director or Deputy Director;
• Receives, sorts, processes, and distributes incoming and outgoing mail and/or packages including preparing items to be delivered from one Center to the other by the department's courier;
• Assists in the preparation and distribution of activity calendars, flyers, informational materials, and newsletters;
• Assists with maintaining supply inventories and notifies the Director or Deputy Director of needed supplies;
• Operates a variety of standard office equipment;
• Performs other duties as assigned.

Minimum Qualifications

High school diploma or GED, moderate experience providing administrative support and working with the public, or an equivalent combination of education and experience.

Knowledge, Skills, and Abilities

• Thorough knowledge of standard office practices, procedures, equipment, and secretarial techniques;
• Strong customer service skills with an ability to work with a diverse group of individuals and provide equitable treatment to all;
• Skill in operating Microsoft Office programs such as Microsoft Word, Excel, Publisher, PowerPoint, Outlook, search engines such as Google Chrome, and other commonly used electronic programs;

• Ability to multi-task, prioritize duties, and manage time effectively;
• Ability to communicate ideas, orally and in writing and follow written and oral instructions;
• Working knowledge of the relevant Aging Services program services, policies, and procedures to be able to accurately assist clients;
• Ability to keep office records and to prepare accurate reports from file sources;
• Ability to perform and organize work independently;
• Ability to prepare effective correspondence on routine matters and to perform routine office management details without referral to supervisor;
• Ability to establish and maintain effective working relationships with County officials, department heads, peers, associates, and the general public.

Physical Requirements This work requires the frequent exertion of up to 10 pounds of force and occasional exertion of up to 25 pounds of force; work regularly requires sitting, speaking, hearing, use of hands and fingers, handling, feeling, reaching with hand and arms and repetitive motions, frequently requires walking and occasionally requires standing, stooping, kneeling, crouching, crawling, pushing, pulling and lifting; work has standard vision requirements; work requires vocal communication to express or exchange ideas by means of spoken word; work requires hearing to perceive information at normal spoken levels; work requires preparing and analyzing written or computer data, using measuring devices, operating motor vehicles or equipment and observing general surroundings and activities; work occasionally requires exposure to outdoor weather conditions; work is generally in a moderately quiet location (e.g. business office). Special Requirements Must possess a valid North Carolina driver's license.

Chatham County is fully committed to equal employment opportunity (EEO) principles and issues this anti-discrimination/EEO compliance clause to support and maintain employee's rights and responsibilities relating to equal employment. The core of equal employment opportunity is the right to work and advance on the basis of merit, ability, and potential, free from prejudice or discrimination. In accordance with the applicable anti-discrimination statutes, executive orders, and other authorities, Chatham County protects employees against discrimination, to the fullest extent of law, on the basis of race, color, religion, sex (including pregnancy), national origin, sexual orientation, gender identity, age, disability, genetic information, marital status, political affiliation, whistleblower activity, parental status, and military service (past, present, or future), and against retaliation for participation in EEO activity or opposition to discrimination.

Chatham County has over 600 employees who play an important role in planning, designing, and maintaining government programs while delivering good customer service and maintaining fiscal responsibility. Our employees are our greatest asset, and we place a high value on training, so employees are well-educated and well-trained. Sure, while various career opportunities exist, none are as rewarding as working for Chatham County. Part-time employees (working 20-24 hours per week) receive retirement and 401(k) and receive paid leave on a pro-rated basis. To learn more details, visit the benefits page on our website.

Employer

Chatham, County of (NC)

Address

297 West Street Pittsboro, North Carolina, 27312

Phone

View phone number on click.appcast.io

Website