High-Level Executive Assistant

Description

Zukin Realty is seeking a high-level Executive Assistant to act as a strategic right hand helping drive executive priorities while maintaining visibility into key operational functions across a commercial real estate portfolio.


The ideal candidate is proactive, highly organized, and business-oriented, with the ability to manage complex priorities, think ahead, and operate with a high level of discretion, professionalism, and ownership.

Compensation

• Base Salary: $60,000 - $65,000
• Health Benefits
• 401(k)
• Paid Time Off

Responsibilities

Executive Support & Strategic Coordination (60%)
• Manage and optimize the President's calendar, priorities, and daily workflow
• Prepare for meetings, including agendas, briefing materials, and follow-ups
• Screen and prioritize communications; draft responses and executive correspondence
• Prepare, review, and organize reports, presentations, and internal documentation
• Maintain confidential corporate records and ensure accurate documentation systems
• Act as a gatekeeper and liaison between the President and internal/external stakeholders
• Support special projects, business initiatives, and cross-functional coordination

Operational Oversight & Property Coordination (40%)
• Oversee high-level operations of the commercial portfolio, ensuring properties run efficiently
• Serve as a point of coordination for tenant relations, vendors, and internal teams (not day-to-day property management)
• Monitor property performance, including budgets, rent collections, and reporting in coordination with internal teams
• Ensure lease timelines, renewals, and compliance requirements are tracked and executed
• Coordinate with the COO, contractors, and vendors on property improvements, tenant fit-outs, and acquisitions
• Maintain visibility into property operations to proactively identify issues and opportunities

Marketing & Leasing Support
• Lead or coordinate marketing efforts for available commercial spaces
• Oversee listing creation, online marketing, signage, and broker outreach
• Support leasing initiatives by coordinating showings and responding to inquiries
• Assist in positioning properties competitively in the market during vacancy periods

Qualifications

• 4+ years of experience in executive support, operations, legal, or commercial real estate
• Strong organizational and project management skills with the ability to manage competing priorities
• Business acumen with exposure to real estate operations, leasing, or property performance
• High level of discretion and professionalism in handling confidential information
• Strong written and verbal communication skills
• Proficiency in Microsoft Office (Excel, Word, Outlook) and property management or CRM systems (e.g., AppFolio is a plus)
• Ability to work independently while supporting a fast-paced executive
• Bachelor's degree in Business, Real Estate, Property Management, or related field
• Experience with AppFolio or other Real Estate programs is a plus.
• Having a Real Estate license is helpful but not necessary

Key Competencies
• Executive-level organization and time management
• Strategic thinking and problem-solving
• Attention to detail and follow-through
• Strong interpersonal and communication skills
• Adaptability and initiative

Working Conditions
• Office-based with regular property site visits; occasional evenings or weekends for urgent issues or events
• Valid driver's license and reliable transportation