Contract Coordinator

Position Details Position Type: Professional Staff Faculty Track Position Title Contract Coordinator. Employment Status: Full Time, 12 months. Campus: Portland, ME. The Contract Coordinator is responsible for coordinating and overseeing contracts and subrecipient budgets, as well as supporting a variety of key financial and programmatic functions for the Maine Rural Health Transformation Program – Nutrition Education Program (RHTP-NEP). The Rural Health Transformation Program (RHTP) is a five-year initiative funded by the U.S. Centers for Medicare and Medicaid Services (CMS) that supports innovative approaches to rural population health and expands access to preventive care while addressing the root causes of disease. In Maine, the Nutrition Education Program (NEP) component of RHTP focuses on improving population health through evidence-based nutrition education and public health interventions. The program supports the approximately 690,000 Mainers living in rural communities and the health care organizations that serve them. About The University Of New England UNE is Maine’s largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands‑on learning, empowering students to positively impact a world full of challenges. We are the state’s top provider of health professionals and home to Maine’s only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts. Benefits Overview Multiple health and dental plan options, plus vision coverage. Up to 8% retirement plan match. Generous leave time, including vacation, sick, and personal time, and 12+ holidays per year. Educational benefits: UNE tuition waiver for employees, spouses, and domestic partners Responsibilities Maintain and monitor subrecipient and other contractual agreements, budgets, staffing plans, time and effort reports; develop tools as needed. Review subrecipient invoices for allowability of costs; respond to questions. Create and/or assist in preparing financial reports, budgets and contracts. Update, maintain and provide training of financial reporting tools used by subrecipients. Create and/or assist subrecipient financial guidance documents/newsletters. Troubleshoot subrecipient questions as received. Confer regularly with program staff and other department/University personnel, and/or various firms/organizations/individuals outside the University to plan and coordinate activities, exchange information, resolve problems, etc. Perform various accounting and departmental functions: prepare and process purchase orders; review invoices for payment, post transactions in departmental tracking tools; set up meetings; maintain contact lists. Provide fiscal training/orientation of Nutrition Educators. Assist and update the Maine RHTP-NEP finance/program manual and website as needed. Travel throughout Maine as needed. Perform other related duties as assigned. Qualifications Associate degree in business or other appropriate discipline, plus two to three years of relevant bookkeeping and administrative experience, or a combination of comparable education and experience. Basic knowledge and skills in general accounting/bookkeeping principles and procedures. Experience with grant fiscal management preferred. Strong administrative and organizational skills. Strong computer skills and proficient in Microsoft Excel and Microsoft Word required. Good reading, spelling/grammar and general writing and math skills. Ability to deal effectively with a wide variety of University personnel, students, and/or outside individuals/organizations. WordPress and previous UNE experience desirable. EEO Statement Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities. COVID Vaccination Statement Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity. This position is not eligible for H-1B visa sponsorship. #J-18808-Ljbffr