Legal EA / Administrative Coordinator (Global Law Firm)

Job Description

Job Description

Position: Executive Legal Assistant / Operations Coordinator (International Law Practice)

Location: Miami, FL (Hybrid Schedule)

Organization: Prestigious International AM 100 Law Firm

Compensation: Competitive base salary up to $100,000 + annual bonus, comprehensive medical benefits, 401(k), PTO, and additional firm-sponsored perks

Overview – Executive Legal Assistant / Operations Coordinator

An internationally respected law firm is actively seeking a sophisticated and resourceful Executive Legal Assistant / Operations Coordinator to support senior attorneys and executive leadership within its Miami office. This pivotal role functions as a strategic administrative partner, handling high-level coordination across travel logistics, document management, client engagement support, and operational initiatives.

The ideal candidate thrives in a fast-paced professional services environment and brings exceptional organizational abilities, sound judgment, and a polished communication style. The position works closely with attorneys, business services teams, and global offices to maintain seamless workflows and deliver first-class internal and external support.

Key Responsibilities – Executive Legal Assistant / Operations Coordinator

• Deliver comprehensive executive and administrative support to attorneys and leadership teams in a deadline-driven legal environment
• Coordinate complex calendars, scheduling priorities, client meetings, and virtual conferences across multiple time zones
• Prepare, edit, and organize presentation materials, reports, meeting agendas, and legal documentation
• Maintain accurate attorney time entry records and oversee expense reimbursement submissions
• Assist with drafting engagement documentation, client intake materials, and matter-opening paperwork
• Facilitate conflicts check coordination and support compliance-related onboarding procedures
• Arrange domestic and international travel logistics, including visa applications, immigration-related documentation, and passport processing
• Liaise with departments firmwide to ensure quality assurance, workflow accuracy, and timely execution of assignments
• Work collaboratively with U.S. and international offices on operational and cross-functional projects
• Participate in administrative initiatives, workflow enhancements, and special assignments as requested
• Provide support for business development activities, including tracking client outreach efforts and partnering with Marketing & BD teams

Qualifications – Executive Legal Assistant / Operations Coordinator

• Bachelor’s degree strongly preferred
• Minimum of 3 years of executive assistant or legal administrative experience within a law firm or professional services setting
• Exposure to immigration paperwork, visa coordination, or global travel documentation is highly desirable
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
• Excellent verbal and written communication skills with strong attention to detail
• Ability to exercise discretion, professionalism, and confidentiality in handling sensitive information
• Proven ability to manage competing priorities and perform effectively in a collaborative team environment

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