Talent Acquisition Coordinator

Talent Acquisition Coordinator Department: People and Talent Acquisition Position Summary The Talent Acquisition Coordinator supports recruiting operations and a positive candidate experience through interview scheduling, candidate communications, onsite logistics, job requisition administration, and internship-program coordination. This role partners with recruiters, hiring managers, and internal teams to keep recruiting activities accurate, timely, organized, and confidential. Key Responsibilities Interview coordination: Schedule and manage virtual and onsite interviews across time zones using the shared Talent Acquisition calendar. Confirm availability, maintain Zoom details, distribute interview materials, track responses, and resolve scheduling changes or connection issues. Candidate communications: Prepare interview confirmations and itineraries, communicate next steps, and serve as a contact for candidate questions throughout the interview process. Hiring team support: Coordinate interview plans, verify interviewer and role information, distribute preparation materials and feedback expectations, and facilitate timely handoffs among hiring teams and recruiting partners. Onsite logistics: Coordinate candidate arrivals, rooms, parking instructions, hosting, breaks, lunches, tours, and interviewer transitions. Support approved travel and reimbursement coordination. Recruiting administration: Maintain accurate candidate records, calendars, and trackers. Create draft requisitions in BambooHR, publish approved openings, maintain posting details and the Job Requisition Report, and follow up on missing information or approvals. Confidentiality agreements: Prepare and send candidate CDAs through DocuSign, monitor signatures, and ensure completion before restricted information is shared. Protect confidential candidate and interview materials. Internship programs: Support internship requisitions, postings, rosters, communications, events, poster sessions, recognition, and program closeout. Provide day-to-day coordination for interns and managers. Talent projects and initiatives: Support Talent Acquisition projects and broader talent initiatives by coordinating timelines, meetings, communications, documentation, data tracking, and follow-up activities. Partner with cross-functional stakeholders to help keep deliverables organized and on schedule. Process improvement: Develop templates, checklists, and process guides. Help design and test approved recruiting workflows and automation, preserving human review, accuracy, and data safeguards. Provide operational feedback on recruiting technology and career-site changes. Cross-functional support: Provide administrative, coordination, and project support for broader People and Talent initiatives based on evolving team priorities and business needs. Required Capabilities Strong organization, attention to detail, and ability to manage competing priorities. Clear, professional, and empathetic written and verbal communication. Sound judgment when handling urgent changes and confidential information. Effective collaboration with candidates, recruiters, hiring managers, executives, agencies, and cross-functional partners. Proficiency with Outlook shared calendars, Zoom, Microsoft Office, and recruiting trackers or applicant-tracking systems. Working knowledge of BambooHR recruiting administration and ability to learn approved workflow tools, including Microsoft Power Platform. Ability to document processes, identify gaps, and test practical improvements. Success Measures Accurate, complete, and timely interview schedules, confirmations, and recruiting records. Prompt resolution of candidate and interviewer questions or scheduling issues. Current, approved job postings and completed CDAs before confidential information is shared. Well-organized internship programs and a consistently professional candidate experience. Improved workflows that reduce repetitive work while maintaining confidentiality and human review. #J-18808-Ljbffr Planet Pharma