Project Administrator

Project AdministratorComfort Systems USA Mid South is a leading mechanical services company specializing in heating, ventilation, air conditioning, plumbing, electrical, and building automation services for commercial, industrial, and institutional clients. With a focus on safety, quality, and innovation, we integrate planning, engineering, and implementation processes to meet the complex needs of our customers. Behind every successful project is a team committed to collaboration, accountability, and operational excellence. We invest in our people by providing opportunities for professional growth, continuous learning, and meaningful careers while delivering exceptional service to the communities we serve.The Project Administrator plays a critical role in supporting the successful execution of commercial construction projects by providing administrative, financial, and operational support to the Project Management team. This position is responsible for coordinating project setup, maintaining accurate documentation, supporting job cost reporting, processing project changes, and ensuring project information remains organized throughout the project lifecycle. The Project Administrator serves as a key partner to Project Managers, helping create the structure and organization that allows projects to move efficiently from award through closeout. This is an excellent opportunity for someone who enjoys problem-solving, thrives in a fast-paced environment, and takes pride in supporting successful project execution through exceptional organization and attention to detail.Key Responsibilities:Create and establish new projects within company systemsSet up and maintain project files, documentation, and tracking logsCoordinate project setup and document management within ProcoreEnter and maintain project budgets, cost codes, and budget revisionsPrepare monthly Cost-to-Complete (CTC) meeting packages and record meeting minutesGenerate and distribute job cost reports for Project Managers and leadershipSupport project financial tracking through COINS and other company systemsProcess project documentation including Certificates of Insurance, Performance & Payment Bonds, Final Consents of Surety, Sales Tax Exemption Certificates, Notices to Owner, and CCIP/OCIP documentationMaintain accurate project records and electronic documentation throughout the project lifecycleAssist with project closeout documentation and administrative requirementsCoordinate with Project Managers and internal departments to ensure projects remain organized and on scheduleSupport continuous improvement initiatives by identifying opportunities to streamline administrative processesPerform additional project support responsibilities as assignedQualifications & Experience:High School Diploma or GED required; Associate degree or related education preferred2+ years of administrative or project support experience, preferably within commercial construction or a related industryExperience with construction management software such as Procore preferredExperience with COINS ERP or similar accounting/project management systems preferredStrong organizational skills with exceptional attention to detailProficiency in Microsoft Office Suite, including Excel, Word, Outlook, and TeamsAbility to manage multiple priorities while meeting deadlines in a fast-paced environmentStrong written and verbal communication skillsAbility to work independently while collaborating effectively with project teamsWe Are Proud to Offer Our Team Members:Competitive pay and incentivesMedical, Vision, and Dental insurancePaid holidays and flexible, generous PTO – 2 weeks after 90 days, with the opportunity to gain up to 5 weeks401(k) Plan with multiple investment optionsTraining and Development ProgramsCompany-paid Employee Assistance ProgramEmployee discount programsCompany-paid and voluntary life insuranceCompany-paid and voluntary accidental death & dismemberment (AD&D)Company-paid short-term disability and voluntary long-term disabilityHealthcare reimbursement account and dependent care reimbursement accountHealth savings account with company contributionsVehicle discount purchase programsThe above statements are intended to describe the general nature and level of work being performed by employees assigned to this job. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. Comfort Systems USA, Inc. and all subsidiaries are equal opportunity employers. We are committed to creating an inclusive workplace and prohibit discrimination and harassment of any kind regardless of race, color, religion, sex, national origin, age, disability, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law.