Substitute Secretary

Substitute SecretaryReports to: Building PrincipalSupervises: N/AQualifications:Technology skills and previous district office experience highly preferred.Certification from a secretarial school, secretarial coursework in high school or comparable secretarial experienceHigh School DiplomaMust have proficient computer skills; proficient skill in Microsoft Word and Excel required; knowledge of public school operations and organization, budget preparations, and the negotiations process is a must; strong organizational and analytical skills are essentialDemonstrates the ability to communicate effectively in the English language, both orally and through written expressionCompletes required medical review and immunizationsPasses required criminal history background checkProvides proof of U. S. citizenship or legal resident statusJob Goals:Provide and/or maintain an environment favorable to learning, personal growth, personal safety, and well-beingEstablish rapport with pupils, guide pupils so that they develop skills, attitudes and knowledge needed to provide a foundation for continued growthMaintain positive and collaborative relationships with other staff members and members of the school community at largeSensitive to and respectful of the diverse backgrounds, characteristics, preferences, and beliefs of the members of the school communityPerformance Responsibilities:Upholds and enforces school rules, administrative regulations, and Board policiesCommunicates professionally within the school communityPrepares, assembles, and distributes (if applicable) all confidential material needed for the agenda, committee meetings, application process, board elections, and/or contract negotiationsObtains, gathers, and organizes pertinent data as needed and converts to usable formAssists administrator with preparation of confidential reports and presentationsScreens personal and telephone requests of various departments and members of the public and refers them to the proper administrator for resolutionFollows-up on all matters requiring administrator's attentionPerforms general office duties typical of a private secretary – e.g., filing, correspondence, appointment calendar, etc.Orders and maintains supplies as neededTakes and transcribes dictation of various types, as required, including Board minutes (if applicable)Maintains good public relations with all staff members and the general public.Perform other similar duties as assigned and appropriate to the officePerform other duties as assigned by the Superintendent and/or his/her designeesEnvironmental Demands:Occasional exposure to a variety of weather conditionsExposure to both heated/air conditioned and non-climate controlled environmentsExposure to a building in which a variety of chemical substances are used for cleaning, instruction, and/or operation of equipmentPotential exposure to a variety of childhood and adult illnessesExposure to a workplace that is usually quiet, but can be noisy at timesTerms of Employment: 10 or 12 monthsSalary: Salary to be determined by the Board of EducationEvaluation: Performance of this job will be evaluated annually in accordance with state law and the provisions of the Board's policy on evaluationDate Adopted: April 17, 2008Revised: May 17, 2012Revised: April 19, 2017