Grants Manager

Job Description

Civil and Environmental Engineering has an outstanding opportunity for a Grants Manager to join their team.

Reporting to the Administrator, the Grants Manager is responsible for exercising independent judgment and has delegated decision-making authority for funds management and contract administration. This position is responsible for problem solving, prioritizing and multi-tasking of assignments, requests and report deadlines. The role is fast-paced and often requires responding to deadlines with short lead times.

Key Responsibilities

Pre-Award: 40%

• Manage preparation and submission of all competitive and non-competitive grant proposals for submission to granting agencies, including multi-million dollar, multi-university and multi-department center proposals.

• Develop complex budgets and other administrative sections of grant and contract proposals and prepare non-engineering sections of grants for both incoming and outgoing research awards.

• Submit proposals and award documents through SAGE.

• Guidefaculty through internal UW deadlines to ensuretimelysubmission of proposals.

• Facilitatetimelyadherence to sponsor deadlines such as proposal deadlines, progress report deadlines, and request extensions, supplements, or revisions as needed.

• Deliver required components related to administration and operations aspectsin a timely mannerand ensure that other teams are informed of relevant deadlines and requirements.

• Interact with staff of the UW Office of Sponsored Programs as well as academic offices. Prepare and route electronic and paper forms to resolve related questions.

• Provide advice and interpretation of funding agencies regulations as well as UW policies and procedures to Principal Investigators and other project personnel.

• Ensure compliance with federal, state and UW policies,proceduresand regulations.

• Facilitate the review and processing of Non-Disclosure Agreements (NDAs) and Intellectual Property (IP) agreements related to research awards and purchases.

• Collaborate with industry donors and partners to help guide industry gift funds through theappropriate Allen Schooland UW offices.

Post-Award: 40%

• Provide administrative support for faculty, staff, and graduate/undergraduate students.

• Independently interpret and implement state and federal administrative policies and procedures.

• Manage complex fiscal accounting records for all funds supporting the research groups, including federal, private foundations, state matching funds,giftsand subcontracts.

• Initiate, approve,processand monitor expenditures.

• Develop long-range forecasts and spending plans. Periodically meet with the faculty to present the financial status.

• Independentlyinterface withfunding agencies.

• Write andsubmitrequired fiscal reports and revised budgets.

• Assure technical progress reports aresubmittedby deadlines:anticipateupcoming deadlines; give all involved personnel notice of requirements; help draft portions of the report; and coordinate data prepared by research personnel for reports.

• Assess both the short and long-term implications of budget expenditures andadviseresearchers of compatibilities and/or conflicts.

Program Compliance and Policy: 2 0%

• Ensure compliance with sponsor, federal, state, and university laws and regulations.

• Monitor new laws and directives and develop compliancepolicyor procedures. Keep program investigators, staff and senior management informed.

• Identifyand assess compliance and risk management issues.

• Develop policies or procedures to manage issues andimplement asappropriate toreduce audit risk.

• Follow established sponsor and UW post award fiscal compliance guidelines to ensure all expenditures are allowable and allocable to sponsored research budgets.

• Ensure the sponsored research project operational and deliverable requirementsare met.

• Ensure the UWfinancial managementsystems and controls formaintainingcompliance with all applicable organizational policies and procedures, regulations, and donor requirements are in place and followed.

• Ensure compliance with human subject and animal research requirements.

• Ensure compliance with ECCs and Payroll Account Adjustments.

• Initiate cost transfers, journalvouchersand reverse expenditures.

• Collaborate with PIs,grantsmanagers, and other department administrators on UW campus and worldwide.

• Meet reporting requirements.

• Lead, develop, train on all policies and procedures related to the administration of financial management functions, both pre-and –post award across all components to manage systems that will safeguard compliance with all institutions, local, state and federal regulations regarding grant and contract financial management and reporting.

• Establishes systems and process improvements, such as forms, budget reporting templates, and complex tracking tools.

• Train andadvisestaff regarding sponsor compliance and policy requirements on all grant expenditures which include significant and complex expenditures, travel,purchasing, and large equipment orders.

Required Qualifications

To be considered for this opportunity your application must demonstrate you met both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as license, certification, and/or registration.

Minimum Qualifications

• Bachelor’s degree in Business, Program Management or related field and four years of research administration or higher education, or an equivalent combination of education and experience.

• Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.

Additional Qualifications

• Demonstrated fiscal management experience.

• Demonstrated ability to work independently, problem solve, take initiative, setprioritiesand handle multiple projects efficiently and effectively.

• Proven experience working in a deadline driven environment.

• Excellent written and oral communication skills.

• Effective interpersonal skills to interact with diverse groups in a team environment.

• Proficiencywithuseof computers, experience with Excel,emailand Internet systems.

• Demonstrated commitment tovaluing diversity and contributing to an inclusive workingand learning environment.

Preferred Qualifications

• Familiarity with University of Washington policies and procedures, particularly grants and contracts.

• Familiarity ina research, technical and/or grant funded environment.

• Experience with UW systems: SAGE, Workday, Award Portal, etc.

• Experience managing grants from federal agencies includingNationalScience Foundation (NSF), NASA, Department of Transportation, WSDOT, and NIH.

About the Team

The Department of Civil & Environmental Engineering is an academic department within the College of Engineering with over $30M in annual expenditures. The department maintains an internationally recognized research program with six research areas, numerous academic programs, and multiple research and testing laboratories spread across five different buildings.

The department serves over 800 students annually, and grants bachelors, masters, and PhD degrees. As of January 2026, the department has 35 faculty, 11 postdoctoral scholars, and 45 staff.

Compensation, Benefits and Position Details

Pay Range Minimum:

$81,600.00 annual

Pay Range Maximum:

$88,800.00 annual

Other Compensation:

Benefits:

For information about benefits for this position, visit

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

Not Applicable

About the UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 ( .

To request disability accommodation in the application process, contact the Disability Services Office at View phone number on click.appcast.io or View email address on click.appcast.io .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law ( .

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.