Executive Assistant

Executive Assistant

The Executive Assistant provides high-level executive support to the CEO, CAO and CFO while leading internal programs that strengthen employee experience, engagement, and organizational culture. This role combines executive coordination with ownership of internal communications, events, and people-focused initiatives that foster connection, alignment, and a strong company culture across the organization.

Essential Duties:

Executive Assistance – Assists the CEO, CAO and CFO in reaching goals that are central to organizational success by making and following plans and allocating resources effectively.

• Meeting Management: scheduling meetings, preparing for meetings, taking meeting notes and identifying action items, and handling meeting follow-ups (handwritten notes and to-do lists)
• Travel Management
• Update Management Reports and Document Organization
• Design and build engaging visual/graphic elements for online content, social media, and email campaigns
• Communication: returning phone calls, emails, etc.

Employee Experience, Culture and Engagement Programs – Drive employee retention by owning programs that strengthen culture, connection, recognition and employee support

• Support onboarding and early engagement through welcome communications, swag coordination, GTKY process, introductions, and connection events
• Support Wellness Committee initiatives and lead coordination of Volunteer Events, Helping Hands, and Care Committee programs, including communication, execution, and follow-through
• Coordinate employee recognition and engagement opportunities including milestones, life events, anniversaries, birthdays, and celebrations
• Track budgets and evaluate program impact and engagement outcomes.
• Capture and share employee stories and engagement highlights across internal channels

Internal Communication and Events – Owns internal communication channels and coordinates company-wide events and experiences that drive alignment, engagement, and connection.

• Develop and maintain internal communication cadence and content calendar across key channels (intranet, Foleon, announcements, leadership updates)
• Manage and publish internal communications, ensuring clarity, consistency, and alignment across HR, leadership, and employees while maintaining access to key resources
• Plan and coordinate internal and external company events (State of the Firm, Wellness Week, Enneagram, holiday events, Volunteer event, and other key experiences), including remote employee travel, and capture/curate content for internal storytelling and talent attraction

Project Management – Implements and coordinate projects (i.e. – research projects, data collection)

• Develops a project plan, including timelines, inputs and outputs at various stages.
• Monitors progress, resource usage, and quality of project, making adjustments as needed.
• Allocates resources according to project plan.

Employer Brand & Experience Programs – Owns programs that shape the organization's external talent presence and internal employee brand experience

• Coordinate employer brand support for recruiting events (career fairs, social media, materials, logistics, and content capture) and employee photo initiatives in partnership with Marketing
• Manage employee-facing brand programs including apparel, swag, gifts, and recognition events (including award application processes and celebrations)
• Collect and synthesize employee feedback and engagement themes from programs and internal channels; escalate insights to HR and leadership to inform culture and retention strategies

Additional Duties:

• Assist Senior leadership with projects and assignments as needed.
• Perform other duties as assigned.

Education, Certificates, Licenses, Registrations and/or Experience:

• High school diploma or equivalent is required
• Prefer a minimum of two-three years related experience and/or training in Marketing (ex. Social Media, Canva, etc)

Skills:

• Exceptional in Microsoft Office suite of products
• Proficient with email marketing/marketing automation tools - Marketo, Pardot, HubSpot, or other.
• Strong writing, communication, and editing skills.
• Basic graphic design, visual communication, and video editing skills – Experience in Adobe Creative Suite a plus.
• Digital marketing and social media tools - Hootsuite, Facebook Business Manager, Google Ads, etc.
• Strong project management, multitasking, and decision-making skills
• Solid knowledge of website analytics tools (e.g., Google Analytics)
• Ability to think strategically while balancing the day-to-day tactics
• A high degree of organizational skills
• Initiative and attention to detail
• Ability to prioritize and remain flexible
• Self-motivated and able to work both independently with limited supervision

Starting Compensation: Differs with experience.

The above statements are intended to be a representative summary of the responsibilities performed by incumbents of this job. The incumbent's may be requested to perform job-related tasks other than those stated in this description.