Assistant Controller

Job Description

Job Description

Founded in 2001, Optima Global Solutions Inc., brings over 2 decades of experience and expertise in facilitating IT transformation within industries ranging from higher education and government to manufacturing and financial services. Sporting scalable and diverse business solutions expertise along with deep-domain based resourcing capabilities, Optima has a specialization in Automation and AI, Strategic Staffing and Custom Solutions Development, focusing on the core pillars of process, people, strategy and transformation.

Currently, we are hiring for the following position;

Assistant Controller (W2 only)

We are seeking an experienced and highly motivated Assistant Controller to oversee the company's day-to-day accounting operations and serve as a key member of the accounting and finance team. This role will be responsible for ensuring the accuracy, completeness, and timeliness of the company's accounting records, financial close process, and revenue accounting. This role requires strong organizational and time management skills, with the ability to effectively prioritize workload, handle multiple responsibilities simultaneously, and respond to evolving business needs.

The Assistant Controller will have significant responsibility for all company revenue accounting, with particular emphasis on the company's EB3 business, as well as technical accounting, U.S. GAAP compliance, account reconciliations, financial reporting, and accounting process improvements. The role will work closely with the Controller, FP&A, operations, and other departments to ensure financial information is accurate and supports effective business decision-making.

The ideal candidate will be a CPA with strong technical accounting knowledge, hands-on experience with the full monthly accounting process in NetSuite, and the ability to take ownership of accounting operations. This individual should be comfortable working in a growing and evolving environment, identifying opportunities to improve processes and controls, and providing guidance on complex accounting matters. A successful candidate will demonstrate the ability to adapt quickly to changing priorities, balance competing demands, and consistently meet deadlines.

Duties/Responsibilities:

Accounting Operations & Month-End Close

• Own and oversee the day-to-day accounting operations of the company.
• Lead and coordinate the monthly and quarterly accounting close process, ensuring financial results are complete, accurate, and delivered on a timely basis.
• Prepare and review journal entries, account reconciliations, accruals, and other month-end close activities.
• Review the consolidated and individual entity balance sheets and income statements for accuracy and completeness.
• Analyze account balances and investigate unusual or unexpected fluctuations.
• Ensure appropriate accounting treatment and documentation for significant and complex transactions.
• Assist the Controller with the preparation and review of year-end financial statements and related financial reporting.
• Develop and maintain accounting procedures and ensure consistent application of accounting policies.

Revenue Accounting

• Own the accounting and reporting for all company revenue , with a particular focus on the company's EB3 revenue .
• Review customer contracts, invoices, and other supporting documentation to determine appropriate revenue recognition treatment in accordance with U.S. GAAP and ASC 606.
• Ensure revenue is accurately and timely recorded in the general ledger.
• Review and maintain revenue-related balance sheet accounts, including deferred revenue, unbilled revenue, accounts receivable, and other related accounts.
• Analyze revenue trends and accounting results and communicate significant items to the Controller and FP&A.
• Partner with operational and business teams to understand changes in the company's revenue-generating activities and ensure appropriate accounting treatment.
• Identify and resolve revenue accounting issues and improve processes surrounding revenue recognition and reporting.

Technical Accounting & GAAP

• Research and evaluate accounting issues and transactions to ensure compliance with U.S. GAAP.
• Maintain a strong understanding of applicable accounting standards, including ASC 606 and other relevant accounting guidance.
• Assist the Controller in evaluating complex or non-routine transactions and determining appropriate accounting treatment.
• Prepare or assist with technical accounting analyses and documentation as needed.
• Monitor changes in accounting standards and assess their potential impact on the company.
• Ensure accounting policies and procedures remain consistent with applicable U.S. GAAP requirements.

Financial Reporting & Analysis

• Prepare and review financial reporting schedules and supporting documentation.
• Assist the Controller with monthly, quarterly, and annual financial reporting requirements.
• Work closely with FP&A to support monthly financial reporting and variance analysis.
• Provide explanations and supporting analysis for significant changes in revenue, expenses, assets, liabilities, and other financial statement accounts.
• Assist with cash flow reporting and forecasting activities.
• Provide accurate and timely financial information to management and other stakeholders.

Audit & Compliance

• Serve as a key accounting contact for the company's external auditors.
• Coordinate and respond to audit requests, including preparation of schedules, reconciliations, supporting documentation, and explanations of accounting activity.
• Assist with the year-end audit and preparation of financial statement support.
• Ensure accounting records and supporting documentation are maintained in accordance with company policies and applicable accounting standards.
• Maintain and strengthen accounting controls and identify opportunities to improve the company's internal control environment.

Process Improvement & Systems

• Identify opportunities to improve the efficiency, accuracy, and scalability of accounting processes.
• Lead or participate in accounting process improvement and automation initiatives.
• Work with IT and other stakeholders to improve accounting systems, reporting, and integrations.
• Support the continued development and optimization of NetSuite and other financial systems.

Team Leadership & Development

• Manage, mentor, and develop accounting staff and provide guidance on accounting policies, procedures, and technical accounting matters.
• Review work performed by accounting team members to ensure accuracy and completeness.
• Establish clear expectations and promote accountability within the accounting function.
• Foster a collaborative, professional, and high-performing accounting team.
• Serve as a resource to accounting team members for complex accounting and reporting questions.

Qualifications:

Education & Experience

• Bachelor's degree in Accounting is required. MBA or Master's degree preferred.
• 7+ years of progressive accounting experience, including experience in a management or senior accounting role.
• Active CPA license preferred.
• Demonstrated experience owning or managing a company's accounting operations and month-end close process.
• Strong experience with revenue accounting, including complex revenue recognition considerations and ASC 606.
• Hands-on experience with NetSuite is strongly preferred, including experience managing accounting processes, reporting, reconciliations, journal entries, and month-end close activities within the system.
• Expertise using MS Excel preferred

Technical Accounting & Financial Reporting

• Strong knowledge of U.S. GAAP and technical accounting principles.
• Experience analyzing and documenting complex accounting transactions and revenue recognition matters.
• Experience supporting the preparation and review of financial statements and year-end financial reporting.
• Experience working with external auditors and responding to audit requests.

Leadership & Collaboration

• Proven ability to lead accounting operations and develop accounting team members.
• Strong organizational skills with the ability to manage multiple priorities and meet recurring reporting deadlines.
• Excellent analytical and problem-solving abilities, with a high level of attention to detail and accuracy.
• Strong written and verbal communication skills, with the ability to explain accounting matters clearly to both accounting and non-accounting personnel.
• Ability to collaborate effectively with FP&A, Operations, Sales, Legal, and other cross-functional teams.

Interested candidates, please apply online with a detailed resume and contact information.

Thank you.