Grants Administrator

Job Description

Job Description

Salary: Hourly

GENERAL SUMMARY AND POSITION PURPOSE
Conducts research on potential funding sources and grant opportunities for maintenance or expansion of
Tribal programs and services. Coordinates planning, organization, preparation, and administration of
grants. Monitors grants to ensure compliance with grant requirements and established policies,
procedures, and regulations.

This position description may not include all of the listed duties, nor do all of the included examples encompass all tasks which maybe found or assigned to this position.

MINIMUM QUALIFICATIONS
Bachelors degree in English, communications, public administration, business administration,
accounting, finance, nonprofit management, or related field.
Three (3) years of progressively responsible experience in grant development, grant administration,
compliance monitoring, program management, or similar work.
A combination of relevant education and related work experience may be considered.

DUTIES, FUNCTIONS, AND RESPONSIBILITIES
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The
requirements listed below are representative of the knowledge, skill, and ability required. Reasonable
accommodations will be provided to enable individuals with disabilities to perform the essential functions.
Identifies and researches corporate, foundation, and government sources of funding.
Meets with program staff to determine funding needs and departmental goals; explores potential
funding opportunities.
Coordinates planning and preparation of grant proposals according to established proposal
requirements and submission deadlines.
Provides technical assistance and guidance to staff in planning, preparation, policies, regulations,
and procedures of grant proposals; assists with interpretation of funding agency regulations and
requirements.
Provides assistance to program directors in preparing comprehensive budget justifications.
Assists program directors in compiling and producing integrated grant submissions and reporting

that comply with funding agency requirements.
Maintains complete and accurate database of grant program requirements.
Creates and distributes standard and special reports, studies, summaries, and analyses as
requested.
Provides monthly grant reporting to the CFO for Tribal Council reports.
Monitors and coordinates the administration of post-award grants to ensure compliance with
funding requirements.
Monitors grant-funded programs for compliance with federal, state, tribal, and funding agency
requirements.
Conducts periodic reviews of grant activities, expenditures, documentation, and reporting
requirements to ensure compliance.
Regularly executes the drawdown of funds from grant portals.
Coordinates and supports grant-related audits, monitoring visits, and compliance reviews.
Maintains documentation necessary to demonstrate compliance with grant requirements and
record retention policies.
Develops and maintains a library of reference documentation including funding agency
requirements, forms, abstracts, literature, and other pertinent materials.
Interfaces with grant agencies and Tribal Management System personnel to ensure
programs/departments are managed in compliance with applicable regulations and Tribal
Management System policies and operating procedures governing Personnel, Finance, Contracting,
Administration, Records, Facilities, Property, Workplace Health & Safety and other administrative
functions of the Tribal government.
Assists departments in developing procedures and internal controls to support grant compliance
and accountability.
Maintains and updates the SEFA on a continuous basis throughout the year.
Recommends and/or takes corrective actions when fiscal, contracting, administrative, or
compliance risks or deficiencies are identified.
Identifies potential compliance risks and recommend mitigation strategies to Tribal leadership and
program managers.
Builds and fosters effective working relationships with others using tact and diplomacy.
Prepares comprehensive and concise verbal and written reports, to assist department leadership,
for internal and external use.
Enhances professional growth and development through participation in seminars, educational
workshops, classes, and conferences.
Performs other duties as required or assigned.

MINIMAL BASIC REQUIREMENTS FOR EMPLOYMENT AT JBCI
Must be at least twenty-one (21) years of age
Must possess a valid drivers license and clean driving record
Must have reliable transportation
No felony or theft convictions
Must submit to a criminal background and fingerprint check in compliance with the Louisiana Child
Protection Act (LA R.S. 15:5871.0) and Louisiana Adult Protection Services Law (LA R.S. 15:1501-1511)

KNOWLEDGE, SKILLS & ABILITIES

Knowledge of traditional form of government and tribal customs and traditions.
Knowledge of department organization, functions, objectives, policies, and procedures.
Knowledge of applicable federal, state, and local laws, regulations, and requirements, including the
Tribal Constitution; all existing and applicable codes, Executive Orders, and Council directives; and
applicable federal and state laws regarding tribal operations and its' sovereigns, reservation
boundaries, and jurisdictions.
Knowledge of managing federal contracts and grants and have working knowledge of the Indian Self
Determination Act, as amended, P.L. 93-638, BIA, and Indian Health Service contracting requirements.
Knowledge of federal grant compliance requirements, including Uniform Guidance (2 CFR Part 200).
Knowledge of grant reporting, monitoring, auditing, and record retention requirements.
Knowledge of internal controls and compliance best practices.
Knowledge of policies and procedures of grant administration.
Knowledge of federal, state, and/or community funding sources.
Skill in operating various word-processing, spreadsheets, and database software programs in a
Windows environment.
Skill in preparing, reviewing, and analyzing operational and financial reports.
Skill in writing grants and responding to grant opportunities.
Ability to work independently and meet strict timelines.
Ability to communicate efficiently and effectively both verbally and in writing.
Ability to establish and maintain good working relationships with individuals of varying social and
cultural backgrounds.
Ability to analyze situations and adopt appropriate courses of action.
Ability to establish and maintain professional relationships with the public and co-workers.
Ability to make solid decisions and exercise independent judgment.

PHYSICAL DEMANDS
While performing the essential functions of this job, the employee regularly is required to sit; use hands
to manipulate, touch, or grasp objects and materials; reach with hands and arms; and talk or hear. The
employee occasionally is required to stand; walk; and lift up to 25 pounds. Close vision ability is
required.

WORK ENVIRONMENT
Work is generally performed in an office setting with a moderate noise level. Evening and/or weekend work
may be required. Tight time constraints and multiple demands are common. Travel may be required for
training, meetings, conferences, presentations, and other events.

JOB LOCATION
JBCI Administration Office in Trout, Louisiana, unless otherwise specified

DRUG FREE WORKPLACE
The Jena Band of Choctaw Indian Tribe is a drug-free workplace. All employees are subject to pre- employment

and random alcohol and/or drug screenings.

TRIBAL PREFERENCE POLICY

Members of the Jena Band of Choctaw Tribe shall be given absolute preference with respect to hiring,
promotions, training, and contracting. For persons who meet the minimum qualifications, preferential
treatment shall be based on the following criteria and shall be given in the following order:
Enrolled members of the Jena Band of Choctaw tribe who satisfy the minimum job qualifications
Spouses of enrolled members of the Jena Band of Choctaw tribe who satisfy the minimum job
qualifications
Enrolled members of other recognized tribes who satisfy the minimum job qualifications
Military Veterans
All others who satisfy the minimum job qualifications

EMPLOYMENT BENEFIT PACKAGE
The Jena Band of Choctaw Indians provides a comprehensive and competitive benefits package. This includes
health, dental, vision, and life insurance, as well as a retirement savings plan. Employees also receive paid time off and paid holidays, among other benefits.